Job Summary:

The Fleet Maintenance cum Procurement Assistant is responsible for supporting the daily

operations of the fleet maintenance activities and procurement functions. This role ensures

timely vehicle servicing, manages the sourcing and purchasing of parts and materials, and

maintains accurate procurement records. The ideal candidate will coordinate with the

maintenance department, monitor fleet condition, and support project material purchases,

particularly for HDB projects.

Key Responsibilities:

Fleet Maintenance Coordination:

• Monitor fleet maintenance requests from drivers and operational staff.
• Liaise closely with the Maintenance Department to ensure timely repair and servicing of vehicles.
• Assist in planning and updating the fleet maintenance schedule.
• Arrange spare trucks or replacement vehicles for drivers if existing vehicles require prolonged servicing.
• Keep records of all maintenance activities and related costs.

Procurement & Inventory Management:

• Source and purchase spare parts, vehicle components, and consumables.
• Maintain and update procurement records in Xero accounting system.
• Work with suppliers to ensure competitive pricing, quality, and timely delivery.
• Track and follow up on purchase orders, delivery, and invoicing status.

Project Material Management (HDB Projects):

• Coordinate and manage procurement of raw materials required for HDB projects.
• Ensure timely purchase and delivery of materials.
• Work closely with teams to understand material needs and priorities.

Requirements:

• Proven experience in fleet coordination and/or procurement roles.
• Good knowledge of vehicle maintenance processes and spare parts.
• Familiar with Xero
• Strong coordination, communication, and problem-solving skills.
• Ability to multitask and manage time effectively in a fast-paced environment.

 Proficient in Microsoft Office (Excel, Word).