The Accounts Assistant is responsibile for handling various accounting functions with a primary focus on accounts payable, regulatory authority reconciliation, vendor payments, financial reporting, and supporting audits.

• Credit Control - Following up with clients on payment of bills, liaising with Partners on payment promises from clients and updating all comments on the finance management system
• Accounts payable - Payment of supplier invoices, staff expense claims and disbursements; Payments prepared by cheques and bank transfers; Posting of all vouchers and payments; Handling of petty cash for the office; Manage the weekly payment process, including sending office account payment instructions
• Accounts receivables - Running billing guides and preparing bills, liaising with Partners and secretaries for accurate billing to the client and posting of receipts.
• Financial Reporting - Perform monthly bank reconciliation for Office USD account; Assist in monthly AP reports printing and reconciliation; Assist with year-end closing duties, including preparing accounts payable accrual journal entries, etc.
• Audit Support - Support the year-end audit process; Manage accounts payable audit confirmation and prepare necessary audit working papers
• Adhoc Support - Assist with miscellaneous queries and tasks from the Finance Manager/Office Manager

Attributes/Skills required

The successful candidate will be:

• Accurate with strong attention to detail

• Strong working knowledge of MS Excel

• Able to gain credibility and build professional relationships within the office

• Tenacious with a proven ability to follow through on tasks and projects

• Able to think strategically and creatively with the ability to see through longer term projects and initiatives

• Conscientious and self-motivated whilst being a strong team player

• Friendly, outgoing and approachable and able to build rapport with people quickly

Education and Experience

• LCCI / Diploma in Accounting or equivalent

• This role would suit someone who has an interest in Legal Accounting with 1-2 years' relevant experience

• Has used legal accounting software preferably in an international law firm environment but this is not essential

• Full training will be provided

The job description is indicative only and does not represent an exhaustive list of responsibilities.

Interested candidates are invited to write-in and email with a detailed resume stating qualifications, experiences, current/expected salary to constance@officesecretaries.com.sg.

We regret that only shortlisted candidates will be notified.