Responsibilities:

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Ensuring timely preparation and processing of expense reports

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Assist in coordinating Executive Team Meetings, company conferences and meetings with major customers with a high degree of professionalism and coordination

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Track all documents for approval and signage

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Draft communications as required

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Develop and maintain a deep knowledge of the company business processes and systems in support of the duties and responsibilities of the position

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Support Executive's work and communication

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Maintain Office facilities as needed

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Provide administrative support to senior leadership for Global Risk

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Incredibly organized, detail-oriented and able to prioritize multiple assignments

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Knowledgeable about organizing team events

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Documents meeting minutes for staff, manage action items

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Maintain Calendar(s) for multiple executives

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Coordinate with others to schedule meetings

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Provide general department administrative processes

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Leadership support

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Cross train & back-up others

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Answer phone and deliver messages timely

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Printing, collating, as needed by the team

Qualifications for admin executive

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Prefer knowledge and experience in Microsoft Office technology tools

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The ideal candidate must have experience in handling a wide range of administrative related tasks, an interest and passion in learning contributing beyond the day to day administrative aspects of the role

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Diploma or any discipline or equivalent experience and 2+ years of specialized administrative support experience of an increasingly responsible nature at a senior level

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The ability to maintain confidentiality is vital

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Minimum 2 years Executive Administrative experience

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Ability to be self-motivated and resourceful in a highly chaotic and unstructured start-up environment