Job description: 

•    Provide the full range of administrative support activities to the team and its lead.
•    Manage high-level, time-sensitive meetings (both internal and external), conference room reservations, teleconference set-up, external individual visit to the site and associated meeting logistics.
•    Manage meeting minutes, meeting follow-ups and expedite flow of work.
•    Support vendor contracting and management. 
•    Ensure effective and efficient team communications (including managing records and files) by managing communication tools such as Teams. Create and maintain distribution lists, organizational charts and maintain electronic files.
•    Manage timely and accurate tracking of team’s budget and expenses, including generating monthly reports. 
•    Work with internal systems (e.g., purchases, various approval processes). For example, manage purchase orders through the system and track invoices.
•    Manage incoming/outgoing mail, including the appropriate handling of sensitive and confidential correspondence.
•    Collaborate with other operations and administrative assistants and colleagues to facilitate cross-functional communication and coordination.
•    Work well in self-directed environment, with minimal instruction, assumes increased levels of responsibility and takes accountability for decisions and outcomes.
•    Take personal accountability for quality of own work that impacts the department and understands impacts of actions.
•    Complete quality work on a timely basis, using judgment to identify most urgent issues and working to resolve them immediately.

Job Requirement:

•    Previous experience that demonstrates ability to proactively carry out administrative functions proficiently, and to complete quality work in a timely manner.
•    5+ years of experience with relevant experience in project management, operations and technical systems described above preferred.
•    Proficiency in MS Office, including Word, Excel, PowerPoint, Outlook, and Teams. 
•    Fluency in English with excellent written and verbal communication skills.
•    Excellent organizational and time management skills, with the ability to prioritize and multitask. Comfortable working with tight deadlines.
•    Ability to take direction and work with minimal oversight.
•    Demonstrate expert knowledge and proficiency with general office procedures, such as telephone reception, customer service, e-mail etiquette etc.
•    Demonstrated experience coordinating domestic and international travel.
•    Candidate should have a high level of integrity and discretion, including the ability to handle sensitive and confidential information with professionalism and respect.
•    Willingness to learn new skills.
•    Experience using applications, such as Concur, WebEx and Ariba

Apply now by sending your resume to rehealth@recruitexpress.com.sg

or call Chloe at 6736 3280 for more enquiries.

We regret to inform you that only shortlisted candidates will be notified.

Chloe Cheong | Outsourcing Team | EA License Number: 99C4599

Recruit Express Pte Ltd Company Reg. No. 199601303W