Key Responsibilities:

• Printing, production of documents
• Digital scanning - scan, sort and index documents
• Perform data entry of materials from source documents to system
• Ensure printers/copiers are functioning to service level
• Replenish office printing paper/toner on all office printers/copiers
• Maintain firm's branded printing materials
• Perform 1st level troubleshooting on equipment faults, place service calls when needed

Office / Mailroom Services

• Sort, distribute all inbound mail items (courier, mail, registered, inter-office)
• Regular updating of mail records
• Coordinate with mail vendors on courier, mail for external dispatch
• Perform daily mail runs within the office for distribution and collection of mails
• Maintain and replenish mail inventory, office & pantry supplies/stationeries
• Support record management and document archiving
• Support confidential waste collection activities including escorting vendor on collection rounds, witnessing onsite destruction activities
• Utilize software and mail applications where applicable

Front Desk & Facilities Services

• Backup Reception duties during lunch hours
• Support office facilities management activities
• Setup meeting/board rooms
• All other duties as assigned

Key Requirements:

• Diploma and above
• 2 years' relevant experience
• Proficiency of Microsoft Office suite (Word, PowerPoint, Excel)
• Good communications skills, attention to detail and reliability
• Willing to learn and be able to work under pressure and overtime as required.
• Ability to priorities and handle multiple tasks.
• Work in a collaborative and team-oriented environment
• Only Singaporean
• Candidates who have supervisory experience will be considered for the leadership role.