• Process Purchase Requests and confirm order details (e.g. model, quantity, and specification).

• Source and negotiate prices, terms, and delivery schedules with approved suppliers.

• Issue Purchase Orders (POs), verify invoices against deliveries, and manage returns or credit notes for any discrepancies.

• Maintain accurate records of purchase status and update the project order list daily.

• Prepare weekly reports on outstanding orders and supplier performance.

• Serve as the primary contact for daily logistical scheduling and coordinate the collection and distribution of deliveries.

• Liaise with logistics teams to manage collection and distribution schedules to ensure timely fulfillment.

• Conduct weekly cycle counts and quarterly stock checks of materials and machinery; reconcile physical stock with inventory records and report any variances.

• Maintain accurate warehouse documentation (e.g. logbook, PPE records, Form, etc).

• Follow up on partial deliveries and resolve any shipping delays or discrepancies.

• Maintain accurate supply chain data on Microsoft Excel and Google Sheets.

• Support the team in implementation of procurement, warehouse and logistics strategies.

• Support the team with system updates for any order or inventory discrepancies.

• Generate weekly/monthly supply chain reports for relevant stakeholders.

• Analyze and anticipate stock requirements to support regular stock replenishment.

• Participate in continuous process improvements for procurement and logistics operations.

• Any ad-hoc duty assigned by Direct Superior if required.