Admin & Procurement Executive

WAYSTAR PTE. LTD.
8 days ago
Posted date8 days ago
N/A
Minimum levelN/A
We are seeking a detail-oriented and proactive Administrative Executive to support our procurement activities and ensure smooth day-to-day administrative operations. The ideal candidate will manage purchasing documentation, liaise with suppliers, track inventory, and provide general admin support to internal departments.
Procurement Duties:
Order Processing & Data Entry:
Administrative Duties:
Requirements:
Preferred Skills:
Procurement Duties:
- Assist in sourcing suppliers and obtaining quotations.
- Prepare and issue purchase orders based on approved requisitions.
- Maintain an up-to-date supplier database and pricing records.
- Track and follow up on delivery schedules to ensure timely receipt of goods and services.
- Coordinate with vendors and internal teams to resolve order discrepancies or delays.
- Monitor stock levels and assist in reordering to prevent shortages.
Order Processing & Data Entry:
- Receive and review incoming customer orders via email, phone, or system platforms.
- Accurately input order details into the ERP system or order management software.
- Ensure order information is complete and aligns with inventory availability.
- Coordinate with the warehouse/logistics team for timely order fulfilment and delivery.
- Follow up with customers or sales teams for order confirmations or clarifications.
- Generate delivery orders, invoices, and relevant documentation for order processing.
Administrative Duties:
- Maintain organized records of procurement, order, and supplier documents.
- Support general administrative tasks such as filing, data entry, and correspondence.
- Prepare procurement and order tracking reports as required.
- Manage petty cash claims and track department expenses.
- Assist in scheduling supplier meetings and follow-up communications.
Requirements:
- Minimum Diploma in Business Administration, Logistics, Supply Chain Management, or related field.
- At least 2 years of relevant experience in administrative, procurement, or order processing roles.
- Proficient in MS Office (especially Excel); experience with ERP or order management systems is a plus.
- Strong attention to detail with excellent organizational and time management skills.
- Good written and verbal communication skills.
- Ability to multitask and work independently in a fast-paced environment.
Preferred Skills:
- Experience in the food service, distribution, or FMCG industry.
- Familiarity with procurement regulations, stock control, and order lifecycle management.
JOB SUMMARY
Admin & Procurement Executive

WAYSTAR PTE. LTD.
Singapore
8 days ago
N/A
Full-time
Admin & Procurement Executive