Contract: 1 year contract (must be able to start work asap)

Location: Buona Vista

Working Hours: Mon-Fri 8.30am – 6pm

Pay: 2.1-2.3k

Job Scope

• Create and update equipment card, service contracts, service calls in SAP system.
• Extract monthly report of expiring preventive maintenance contracts and send email reminder to users.
• Check, sort and process invoices and verify them against SAP system.
• Alert Procurement Team if mistakes are spotted.
• Liaise with vendors and users for invoices, credit note, installation dates etc.
• Obtain approval and signatures from users/managers.
• Print, scan, re-index and save documents into Therefore system and S Drive before filing them up
• Assist Procurement and Accounts Teams with month end and year end account closing.
• Assist with quarterly common stock take.
• Assist in other ad-hoc procurement related duties.
• Request and ensure new vendors fill up the Vendor Registration form before sharing details with Accounts
• Assistant to create accounts in the SAP system for new vendors.
• Save a copy of the Vendor Registration form in S drive.
• Review purchase requisitions for completeness and accuracy.
• Follow up on discrepancies with the initiating party/user.
• Identify suitable vendors for the requested items, including corresponding with them on prices, product availability and delivery.
• Review quotations provided and check offered prices against past purchase records.
• Update the price lists when necessary.
• Communicate and negotiate with vendors for improved purchase terms, including reduction in price.
• Process requisitions into purchase orders using the SAP system and any change orders within 24 hours upon receipt of final confirmation from initiating party/user.
• Ensure that all purchase orders are approved by the appropriate authority daily.
• Send approved purchase orders to vendors and to users initiating the requests.
• Follow up with vendors to ensure that orders are shipped and delivered on promised dates or to expedite deliveries based on users’ requests.
• Respond to users’ inquiries about order status, changes, or cancellations.

Job Requirements

• Need 1 to 2 years exp in procurement / order processing / supply chain / customer service / Logistics exp / Admin exp

Interested candidates, do submit your resume in Word document to: biopharma@recruitexpress.com.sg

Whatsapp https://wa.me/6587514779

Jocelyn Chan          

Recruit Express Pte Ltd (Healthcare & Lifescience)          

Company EA Licence number : 99C4599          

Personnel EA License: R1331820