A Purchasing Assistant Cum Store's duties include managing both the purchasing and store functions, which involves preparing and processing purchase orders, negotiating with suppliers, managing inventory, and ensuringaccurate record-keeping. The role also requires maintaining store organization, coordinating with internal departments, and handling administrative tasks related to procurement and stock.

Purchasing duties

• Process purchase orders: Prepare and issue purchase orders for materials and services.
• Source suppliers: Research and evaluate potential suppliers based on price, quality, and reliability.
• Negotiate terms: Communicate and negotiate with suppliers to secure the best possible terms and pricing.
• Track orders: Monitor the status of orders to ensure timely delivery and resolve any issues with shipments.
• Maintain records: Keep accurate records of all purchasing activities, including purchase orders, invoices, and supplier information.
• Manage invoices: Match supplier invoices with delivery orders and verify correct billing prices.

Store duties

• Manage inventory: Monitor stock levels, forecast inventory requirements, and perform regular inventory audits.
• Receive and record goods: Receive deliveries, verify quantities, and record incoming goods into the inventory system.
• Organize store: Maintain the store area to ensure it is clean, organized, and well-stocked.
• Handle returns: Receive and record goods that are returned by the company.
• Manage assets: Oversee the purchase and maintenance of new assets and track equipment status.

General responsibilities

• Liaise with departments: Coordinate with various internal departments to understand their purchasing needs.
• Ensure compliance: Ensure all procurement activities comply with company policies and procedures.
• Perform administrative tasks: Handle general administrative duties, such as filing and data entry.

Requirements

• Bilingual, need to liaise with China vendors.

• At least 1 years of similar working experience, "fresh graduates are welcome to apply.

• Basic PC knowledge required.

• Positive work attitude, team player, good interpersonal skills and ability to multitask.