Job Description & Requirements

We are seeking a proactive Procurement Specialist to manage the sourcing, purchasing, and vendor management of goods and services for our organization. You will play a key role in ensuring cost-effective procurement, timely deliveries, and compliance with company policies while supporting smooth operations across projects.

Key Responsibilities:

• Source, evaluate, and manage suppliers, ensuring quality, cost-efficiency, and timely delivery.
• Review and process purchase orders, quotations, contracts, and related documentation in the ERP system.
• Monitor vendor performance and maintain an updated approved vendor list.
• Collaborate with project teams, accounts, and management to ensure seamless procurement operations.
• Ensure compliance with procurement policies, ethical standards, and regulatory requirements.
• Support reporting, cost analysis, and continuous improvement initiatives.

Coordination & Communication

• Act as a key contact between suppliers, site teams, accounts, and management for all procurement-related communications.
• Work closely with site/project teams to understand material requirements and timelines to ensure supply continuity.
• Coordinate with the Accounts Department for timely invoice verification and payment release.
• Communicate proactively on order status, potential delivery delays, or issues affecting project schedules.
• Support cross-department collaboration to align procurement with project and operational objectives.
• Provide regular procurement updates, highlighting potential risks or bottlenecks to the Senior Procurement / Procurement Manager.
• Lead coordination for high-value or time-sensitive purchases to align internal stakeholders and vendors.

Compliance, Cost Control & Reporting

• Ensure all procurement transactions comply with company policies, approval limits, and vendor management procedures.
• Conduct cost analysis and support budgeting and forecasting.
• Maintain accurate procurement records for internal/external audits (ISO/Quality Management audits).
• Assist in preparing periodic procurement reports (cost summary, order tracking, supplier performance, savings analysis).
• Uphold ethical procurement standards and maintain confidentiality of sensitive information.
• Identify and report non-compliance or potential risks in procurement processes and propose corrective actions.
• Monitor and enforce ethical procurement practices in line with corporate governance and anti-bribery policies.

Team Support & Continuous Improvement

• Contribute to improving procurement workflows, templates, and documentation standards.
• Participate in system enhancement initiatives for efficiency, transparency, and data accuracy.
• Share best practices and support the training of junior team members or new hires.
• Provide feedback on supplier performance, pricing trends, and process improvement opportunities.
• Demonstrate a proactive attitude toward problem-solving, teamwork, and professional development.

Requirements:

• Diploma in Business Administration, Supply Chain, or related field.
• 3-5 years of procurement experience, preferably in construction, mechanical, electrical, or maintenance industries.
• Experience with international sourcing and construction materials.
• Strong negotiation, analytical, and communication skills.
• Proficient in ERP systems and procurement software.
• Highly organized, detail-oriented, and able to manage multiple priorities.
• Positive, proactive, and collaborative mindset.

Preferred Skills:.

• Familiarity with ISO standards and quality management systems.
• Advanced Excel and reporting skills.
• Project management experience in procurement.

Working Location : West of Singapore
5.5 Working Days
Working Hours : Monday to Friday - 8.30am to 5.30pm
Satursday - 8.30 to 12.30pm