Job Summary

The Procurement Assistant supports day-to-day purchasing activities, supplier coordination, and document processing.
With an accounting background, the role also assists in verifying supplier invoices, supporting 3-way matching (PO-GRN-Invoice), and ensuring accurate cost recording.

2. Key Responsibilities

Procurement Duties

• Assist in sourcing products, materials, and services based on company requirements.
• Prepare and issue Purchase Requisitions (PR) and Purchase Orders (PO).
• Obtain quotations from suppliers and maintain price comparison records.
• Follow up with suppliers on order confirmation, delivery schedules, and shipment updates.
• Monitor stock levels and coordinate replenishment with warehouse and internal teams.
• Maintain supplier databases, contracts, and pricing lists.
• Handle filing and documentation of procurement records.

Logistics & Coordination

• Coordinate delivery arrangements and ensure timely arrival of goods.
• Liaise with warehouse team on incoming shipments, shortages, and quality issues.
• Track order status and update stakeholders on delivery timelines.

Accounting & Administrative Support

• Perform 3-way matching: PO, GRN (Goods Received Note), and supplier invoices.
• Verify invoice accuracy (price, GST, quantity, terms).
• Assist Finance in resolving discrepancies with suppliers.
• Monitor outstanding invoices and support monthly closing activities.
• Assist in preparing cost reports and procurement summaries.

Compliance & Process Control

• Ensure all procurement activities comply with company policies and SOPs.
• Maintain confidentiality of pricing, supplier contracts, and financial information.