JOB DESCRIPTION

POSITION: PURCHASING ASSISTANT

Responsibilities

• To assist the Manager, Purchasing in setting up the Centralised Purchasing Department with procedures.

• Maintain and improve all aspects of purchasing functions.

• To handle suppliers' invoices, process purchase orders, etc.

• To support Sales, Service Sales and Project departments, both locally and overseas, in sourcing for existing and new parts.

• To provide quotes to internal customers promptly.

• Identify potential, effective and reliable vendors.

• Source and negotiate for competitive prices and good credit terms from vendors.

• Ensure timely deliveries, right quality, quantity, source and prices.

• Ensure procedures, standards and guidelines are followed and maintained.

• Resourceful and conduct market studies for new range of materials.

• To develop good relationships with active vendors and create a strong vendor base.

• Responsible for providing a high standard of customer service.

• To gather competitors' products and parts information and feedback to the Management via a Market and Competitors' Analysis report.

• To generate weekly reports to update management on progress of all purchasing and shipment schedules for Sales, Service Sales and Project departments reflecting ETD/ETA and Airway bill no, and dates.

• To prepare monthly reports on purchasing and shipping schedules to the management.

• Any other duties assigned by the Management from time to time.

Job Requirements:

• Professional Certificates or Diploma in Logistics / Supply-Chain / Commerce / Business aspect from a recognized institution.

• At least 2 years (in aggregate) of practical experience in similar position, with knowledge on using Xero software

• With strong negotiating skills.

• Be meticulous with positive work attitude, strong interpersonal and communication skills.

• Well-versed with data analysis and creative.

• Full-Time position(s) available.