Description :

The Procurement and Supplier Support Staff manages administrative tasks related to sales and procurement to ensure smooth operations and accurate record-keeping. This role involves processing orders, maintaining supplier and customer records, coordinating deliveries, and supporting the sales and purchasing teams. The Executive ensures timely communication, adherence to policies, and accurate documentation to facilitate operational efficiency and customer satisfaction.

Key Responsibilities:

Sales support

• Process customer orders and update sales records accurately
• Coordinate with sales team to track order status and delivery schedules
• Assist in preparing sales reports and performance summaries

Purchasing and supplier management

• Process purchase orders and maintain supplier records
• Liaise with suppliers for product availability, pricing, and delivery schedules
• Monitor stock levels and assist in inventory replenishment

Forecasting, Inventory & Logistics

• Prepare monthly forecast reports based on sales trends, lead times, and upcoming demands to support smooth business operations.
• Monitor and update stock levels regularly to prevent shortages or overstocking.
• Coordination with vendors and freight forwarders on in-coming shipments.

Administrative and documentation support

• Maintain accurate records of sales and purchase transactions
• Prepare invoices, delivery notes, and other related documents
• Ensure compliance with company policies and standard operating procedures

Collaboration and process improvement

• Work closely with sales, warehouse, and procurement teams to ensure smooth workflow
• Identify areas to improve administrative processes and reporting accuracy
• Support management in ad-hoc tasks and projects

Requirements :

• 1-2 years of experience in a purchasing, administrative, or procurement support role.
• Proficient in Microsoft Office, especially Excel (sorting, formulas, filtering, VLOOKUP).
• Familiarity with ERP systems (e.g., SAP, Odoo) is an advantage.
• Strong communication skills and the ability to liaise effectively with internal teams and external partners.
• Positive, proactive attitude with a willingness to learn and support team initiatives.
• Proficient in both Mandarin and English to communicate with regional suppliers.