Contract Duration: 1 year (Agency Contract)
Work Location: Rochor
Work Hours: Monday to Friday (Office Hours)

Responsibilities

Communications Coordination

• Manage multiple email accounts, including the Quality Service Manager (QSM) mailbox and shared accounts.
• Respond to grantee enquiries, verify logo placements, coordinate EDM distribution, and handle other communications-related tasks.

Procurement

• Support procurement activities for corporate communications needs, including drafting requirement specifications, liaising with procurement colleagues, preparing approval submissions, and managing the process end-to-end.

Contract Variations

• Assist in managing contract renewals and variations for corporate communications vendors and services.

Payment Processing

• Process and monitor invoices, coordinating between vendors and the finance team to ensure timely payments.

Ticket Distribution

• Oversee the allocation and distribution of event tickets, ensuring proper tracking and timely delivery.

Event Management

• Coordinate logistics for corporate events, launches, and meetings, including invitations, RSVPs, catering, vendor liaison, and budget tracking.

Multimedia Content Management

• Upload and maintain multimedia content across platforms such as YouTube, office screens, and the corporate website.
• Ensure content is current, organised, and aligned with communication objectives.

IT-related Administration

• Support IT-related administrative tasks such as managing access permissions and liaising with IT support teams.

Whole-of-Government Coordination

• Provide assistance for inter-agency requests, including translation terms, internship coordination, and other ad hoc requirements.

Documentation and Record-Keeping

• Maintain accurate documentation and filing systems for corporate communications activities in compliance with organisational policies.

Requirement

• Bachelor's Degree in any discipline.
• Familiar with GeBIZ procurement system and regulatory guidelines.
• Familiar with Procurement processes, Quality Service Management (QSM), and strong project management or event management skills are highly desirable.
• Available immediately.

Justin Lee
Registration No: R22107715
APBA TG Human Resource Pte Ltd
EA Licence: 14C7275