Job Scope:

As an Executive Manager / Assistant Director in the Business Planning & Management Branch of the Procurement and Administration Services Division (PASD), you will complement the Senior Assistant Director to ensure that the department's operations align with Whole-of-Government (WOG) policies and guidelines.

You will oversee corporate governance in contract and office space management, while fostering collaboration across PASD branches and client's divisions.

Leadership and Stakeholders Management:

• Lead and mentor a team of officers to achieve department's objectives.
• Review, refine, and implement policies and processes for administrative services.
• Support financial management, project coordination, access reviews, and IT system administration as needed.

Office Space Management:

• Develop and execute space optimization strategies to enhance workplace efficiency.
• Manage tenancy agreements, including cost analysis, budget planning, approval submissions, and timely renewals.
• Ensure compliance with WOG regulations for office space allocation and utilization.

Procurement and Contract Oversight:

• Oversee the end-to-end contract life cycle, from user requirement gathering to tender evaluation and vendor appointment.
• Supervise contract administration to ensure adherence to specifications and performance standards.
• Conduct market research to identify and engage reliable suppliers, driving cost-effective procurement

Requirements:

Experience & Skills:

• 7-8 years of relevant experience in administration, procurement, or strategic planning (public sector preferred).
• Proven leadership in team management and stakeholder engagement (internal teams & vendors).
• Strong analytical, problem-solving, and conceptualization skills with the ability to synthesize complex information.
• Excellent written and verbal communication, including policy drafting and executive presentations.
• Confidence in liaising with senior management and cross-functional teams.
• Adaptability to both desk-based and operational tasks, with high resilience in a dynamic environment.
• Meticulous, resourceful, and adept at multitasking under tight deadlines.
• Advanced proficiency in Microsoft Office (Excel, PowerPoint).
• Experience in change management and requirements gathering.
  • Strong stakeholder management skills, with the ability to present and influence decision-making.
  • Experience in space planning, project management, or office relocation would be a strong advantage.
• Expereince in translating business needs into requirement specifications and managing contractual processes.

Preferred Qualifications:

• Familiarity with Instruction Manual (IM) on Procurement, GeBIZ, and GeBIZ Management Console (GMC).

Location: Scotts Road

Mondays to Fridays office hours

Permanent

EA License No: 96C4864

Reg. No.: R24121728 EUNICE WOO JING QI