Personal Assistant
KOUFU PTE LTD
DUTIES AND RESPONSIBILITIES:
JOB REQUIREMENTS:
- Maintain senior management contact database and emails
- Screen and direct phone calls and emails for senior management, and distribute correspondence appropriately when required.
- Reading emails, letters, and texts, and replying accordingly as per instructed by senior management
- Act as a point of contact among staff and external associates such as clients, business partners, vendors and etc.
- Manage diary and schedule meetings and appointments by planning and scheduling internal and external meetings based on past trends and new requirements.
- Involve in senior management meetings for taking dictation and minutes.
- Make sure meeting material is in accordance before meetings by corresponding with and following up with appropriate parties
- Direct management of the senior management driver schedule such as leave planning and etc.
- Act as the point of contact and administrator for travel-related arrangements such as booking of flights, transport, hotel and entertainment. Ensure booking is in accordance with company policy.
- Maintain sensitive and confidential written and oral information
- Devise and maintain office filing system and other methods of data management
- Handling certain budgets and accounts
- Carrying out specific projects or tasks as instructed by the senior management
JOB REQUIREMENTS:
- Minimum Diploma/Degree in Business Administration or equivalent work experience.
- Proven work experience as a Personal Assistant with a minimum of 3 years' experience in providing secretarial and administrative support to the C-suite level.
- Excellent verbal and written communications skills
- Must be bilingual in English and Mandarin, ability to translate documents and communicate with English and Mandarin-speaking stakeholders
- PC literate with knowledge of MS Office proficiency
- Outstanding organizational and time management skills
- Decisive and committed, able to work under pressure
- Ability to multitask and prioritize daily workload
- Discretion and confidentiality
- Meticulous and has problem-solving skills to deliver results and meet KPIs.
- Working experience in Food & Beverage will be advantage
JOB SUMMARY
Personal Assistant
KOUFU PTE LTD
Singapore
12 hours ago
N/A
Full-time
Personal Assistant