Job Description
• Supervising and leading AP team
• Overseeing daily operations and ensuring the efficient functioning of the AP department.
• Reviewing and approving invoices and payment requests.
• Resolving escalated issues or discrepancies with vendors, internal stakeholders, or team members. Handling vendor relationships, negotiations and dispute resolutions.
• Developing and implementing AP policies, procedures and controls to maintain accuracy and compliance.
• Analyzing AP data and trends to identify opportunities for process improvements, cost savings and risk mitigations.
• Collaborating with other departments such as Purchasing, Expeditor, Finance and Treasury to streamline processes and resolve issues.
• Collaborating with internal and external stakeholders to optimize procurement processes, invoice management and payment cycles.
• Examine AP transactions to ensure proper withholding tax & GST classification and claims; review and submit quarterly GST input tax in accordance with statutory deadlines

Payment Processing
• Ensure all vendors are paid on time & that enquiries/payment issues are resolved in a timely manner.
• Verify & release payments.

Policies and Procedures
• Ensure Policies, Procedures & Work Instructions are available & up to date for all AP tasks/processes.

Reporting and Analysis
• Provide accurate Vendor spend analysis to management as & when required.

Month End Tasks
• Complete AP month end tasks are completed efficiently in a timely manner.

Audit Preparation
• Assisting with audits and compliance reviews related to AP functions.

Team Support
• Mentor and support team members in all aspects of running AP operations with a view to maintaining strong team morale and a positive, constructive work environment.

Other Duties
• Assist with other related Finance tasks as requested.

Requirements

• Bachelor's degree and 3 years of relevant experience, or will consider an equivalent combination of relevant education, skills and experience
• Accounting qualification would be an advantage (e.g. IATI, ACA, ACCA, CIMA).
• Previous relevant organisational skills & team management experience required.
• Previous Finance or other relevant experience in a multi-national environment required.
• Excellent communication, inter-personal, numeric & problem-solving skills.
• Ability to work well within a team environment demonstrating flexibility and adaptability as required meeting team objectives.
• Fluency in English required.
• Willingness and availability to travel on company business.