Location: KK Hospital

Working Hours: Mon-Thurs 8am-6pm, Fri 8am-5:30pm

Job Purpose :

• Administer payroll and attendance, leave, roster related matters for audit trial and reporting purposes

• Prepare reports and slides for meetings as and when required by site management

• Log and attend to real-time escalation management prior to escalation to Assistant Unit Manager

• Collate and prepare information for monthly invoice and Sodexo reporting within contractual deadlines

• Manage personnel item issuance during onboarding & offboarding

• Assist with function/event only when required

Job Scope:

• Ensure timely & accurate roster assignment in relevant HR system ahead of operations

• Log and flagged out exceptions to stakeholders prior to payroll cutoff records prior to payroll cutoff

• Ensure timely invoicing (reduce unbilled revenue as much as possible)

• Log, attend and escalate service gaps and follow up till closure.

• Ensure levels of overdue debt are kept to a minimum and accurate reporting in provided within deadlines

• Ensure the need for Change controls is identified and the appropriate documents are completed accurately and on a timely basis

• Assist in function/event whenever required

• Tracking of savings initiatives and discrete work

• Provide administrative support for the operation of the department and assists Account Manager in a variety of administrative matters, including payroll and attendance/leave/roster matters (Ramco etc.)

• Maintain records and reports necessary to comply with Company, government, and accrediting agency standards, regulations, and codes.

• Maintains confidential records.

• To play a key support role in the delivery of client projects, including client liaison, contact with internal resource departments and external suppliers, and administrative work.

• To manage the administration and smooth running of client jobs, including taking responsibility for reporting, management of client communication and program participants including contact reports, maintaining up-to-date electronic and paper files

• To effectively manage suppliers to ensure the highest quality is delivered and the best price negotiated.

Any other ad-hoc projects as assigned by the Account Manager