We are looking for a highly organized and dynamic Office Administrator to join our growing team. You will play a key role in supporting day-to-day operations and sales activities, ensuring seamless internal coordination and excellent client service. This position is ideal for someone who enjoys multi-tasking, thrives in a fast-paced environment, and is keen to grow with a purpose-driven brand.

Key Responsibilities

Office Administration

• Oversee daily office operations including scheduling, filing, and inventory of supplies and marketing materials.
• Prepare and dispatch product samples with care and attention to detail.
• Manage basic finance/admin tasks such as purchase orders and payment coordination with vendors or finance team.
• Assist with travel arrangements, meeting coordination, and event support as needed.
• Ensure a well-organized, clean, and efficient office environment.

Sales Support

• Handle order processing, coordination, and follow-up with internal teams to ensure timely and accurate delivery.
• Communicate with clients to understand their needs, resolve queries, and identify upselling or cross-selling opportunities.
• Assist with preparation of quotations, invoices, contracts, and sales presentations.
• Maintain and update client records, sales reports, and sales tracking tools.
• Support pre- and post-sales activities including sample coordination and performance reporting.

Qualifications & Requirements

• Diploma in Business Administration, Marketing, Logistics, or related field.
• 2-3 years of experience in administrative or sales support roles (Fresh graduates with strong internship experience are welcome).
• Strong multi-tasking and time management skills - able to work under pressure and meet deadlines.
• Proficient in Microsoft Office (Excel, PowerPoint, Outlook); experience with ERP or order management software is a plus.
• Excellent communication skills in both English and Mandarin.
• Detail-oriented, self-motivated, and service-minded.
• Experience in B2B industries is an advantage.

What We Offer

• Collaborative and fast-paced work culture
• Training and growth opportunities
• Meaningful work with purpose-driven brands
• Supportive and multicultural team environment