Job Title: Project Coordinator (Interior Design)

Location: Singapore

Reports To: Project Manager / Design Director

Job Type: Full-time

Job Summary:

The Project Coordinator (Interior Design) will play a crucial role in supporting the successful execution of interior design projects from inception to completion. This position requires a highly organized, detail-oriented individual with a strong understanding of interior design principles, construction processes, and the ability to interpret technical drawings. The Project Coordinator will be actively involved in site works, ensuring design integrity, quality control, and timely project delivery.

Key Responsibilities:

Project Planning & Support:

• Assist the Project Manager in developing and maintaining project schedules, timelines, and budgets.
• Coordinate and track project documentation, including contracts, proposals, change orders, and invoices.
• Prepare and distribute meeting minutes, action items, and project updates to all stakeholders.
• Support the procurement process by assisting with vendor communication, quotation requests, and material sample coordination.

Site Coordination & Supervision:

• Regularly attend project sites to monitor progress, quality of work, and adherence to design specifications.
• Act as a key point of contact between the design team, contractors, suppliers, and clients on-site.
• Identify potential issues or discrepancies on-site and proactively communicate them to the Project Manager and design team for resolution.
• Conduct site measurements and verify existing conditions as required.
• Ensure site safety regulations are adhered to by all parties.

Design Understanding & Interpretation:

• Develop a strong understanding of the interior design concept, details, and specifications for each project.
• Proficiently read and interpret architectural, interior design, and M&E drawings (e.g., floor plans, elevations, sections, detailed drawings, material specifications).
• Verify that on-site work aligns with approved drawings and design intent.
• Provide clarity on design details to contractors and site personnel when necessary.
• Review shop drawings and material submittals for compliance with design specifications.

Communication & Stakeholder Management:

• Facilitate effective communication among the design team, clients, contractors, and vendors.
• Address client queries and feedback in a professional and timely manner, escalating to the Project Manager when necessary.
• Maintain positive working relationships with all project stakeholders.

Quality Control & Handover:

• Assist in conducting quality checks and inspections at various stages of the project.
• Coordinate defect rectification works during the handover phase.
• Support the preparation of project handover documentation.

Qualifications:

• Diploma or Bachelor's degree in Interior Design, Architecture, Project Management, Construction Management, or a related field.
• Minimum of 3 years of experience in interior design or construction project coordination, with demonstrable experience in attending site works.
• Proven ability to read and interpret detailed interior design and construction drawings is essential.
• Strong understanding of interior design principles, materials, finishes, and construction methodologies.
• Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously.
• Exceptional communication (written and verbal) and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with project management software (e.g., Asana, Trello, Monday.com) is a plus.
• AutoCAD or other design software proficiency is an advantage.
• Proactive, problem-solver with a keen eye for detail.
• Ability to work independently and as part of a team.

Physical Requirements:

• Ability to stand, walk, and navigate construction sites for extended periods.
• May involve lifting or moving light to moderate objects.

To Apply:

Interested candidates are invited to submit their resume and a cover letter outlining their relevant experience and qualifications to info@932designgroup.com