Job Description:

• Updating and maintaining vessel certificates, reports and documents in accordance with the Company's filing system.
• Prepare stationery, documents, publications etc. for a vessels.
• In charge of all ships' Order of Druggist, automatic supply of chart and publication certificate renewal
• Maintain and update statutory survey record and schedule.
• Apply for vessel registration and licences as required.
• Dispatch Notices to Mariners, Port Marine/Shipping Circulars and Notices, safety circulars, training materials, documents and amendments to vessels.
• Assist in editing amendments to Controlled Documents.
• Filing and maintaining all marine audit, vetting inspection, casualties and incidents reports.
• Process and maintain records of all Department invoices.
• Assist in preparing monthly/ quarterly/yearly reporting to charterers, management, and department head as required.
• Taking meeting minutes and following up on action items when required.
• In-charge of the Department reference publication library.
• Assist in other administrative matters.
• Any other ad-hoc duties as assigned

Requirements:

• Diploma in marine engineering or similar field (maritime or engineering majors are preferred)
• At least 2 years' work experience in oil trading industry and in similar role
• Meticulous, diligent and professional
• Good drafting and verbal communication skills
• Proficient in Microsoft office applications, including Words and Excel

Chan Chee Meng
EA 07C3069
R1110620