Responsibilities

I. Manage the Administration function which includes the supervision of receptionist, pantry lady and payments officer

The administration functions include the following scope:

Facilities management, Premises & Security

• Oversee the full administrative requirements of facilities management and premises.
• Responsible for tenancy renewal, renovation, including the coordination of building space allocation and layout.
• Responsible for security management, including the administration of office access cards.
• Office intranet posting of the telephone directory.

Reception & Mail management

• Provide the direction and policy decisions for effective reception and front desk services and mail administration.

Procurement & Vendor Management

• Drive the selection and vendor management for general office purchasing.
• Oversee procurement services.

Travel Management

• Oversee the travel administration ensuring efficient execution according to policy.

Record management

• Central document storage and archive, including outsourcing 3rd party arrangements.

II. IT User Access Administration

• Responsible for performing regular user access profile verification and modification as needed.

III. Payments

• Administer and verify, the payment process to authorise the payment.

Requirements

• At least 8-10 years' experience of Office Admin in the banking and financial industry.
• Ability to multitask, prioritize and work well under pressure with minimal or no supervision.
• Ability to work with sensitive information in a professional and confidential manner.
• Good knowledge of the organisation's set up combined with a well-established collaborative network of contacts across the organisation to facilitate liaison.
• IT literacy and the ability to use in-house systems in addition to relevant work-related software applications.
• Ability to manage and work well with all levels of the organisation, internal and external.
• Process Improvement - analysis and restructuring of processes and work flows to improve quality and promote greater efficiencies and/or cost savings.
• Vendor/Contract Management - management of relationship with external vendors which include the contracting and negotiation of products and services, setting of performance standards and service levels.

Please state your availability, current and expected salary in the resume.

Email: charnele.tan@gmprecruit.com

We regret that only shortlisted candidates will be notified.

GMP Technologies (S) Pte Ltd | EA Licence: 11C3793 | Charnele Tan | Registration No: R1105360