Key Responsibilities:

Event & Staff Coordination Support

• Assist in identifying and suggesting event locations for customer approval

• Support planning and coordination of event logistics, including site setup and dismantling

• Coordinate and communicate with event coordinators, promoters, emcees, and on-site staff to ensure attendance, smooth operations, and effective audience engagement

• Manage manpower coordination for Singtel promoters and other event staff, including monitoring attendance, punctuality, and performance standards

• Participate in recruitment efforts to address manpower needs as required

Inventory & Vendor Management

• Maintain and manage inventory levels of marketing materials, premiums, gifts, and promotional item

• Coordinate with vendors and suppliers to ensure timely delivery of event materials and services

• Assist with vendor contracts, purchase orders, and follow up on invoices and payments

Reporting & Budget Monitoring

• Assist in preparing, monitoring, and tracking event budgets and expenses related to advertising, rentals, and other costs

• Maintain accurate records of event plans, contracts, correspondence, and financial documentation

• Prepare regular status reports and post-event summaries, including attendance, inventory and feedback data for management and client review

Communication & Administrative Coordination

• Schedule and coordinate meetings with clients, promoters, vendors, and internal teams

• Serve as a point of contact for internal teams and external partners regarding event-related queries

• Assist in drafting and distributing internal communications and client updates

• Support general office administrative tasks such as filing, scanning, and document distribution

What We're Looking For

• Passion for event coordination and marketing support

• Strong organizational skills, ability to multitask with excellent attention to detail

• Flexibility to work on weekends or outside regular hours when needed

• Good communication skills and the ability to work well within a team environment

• Adaptability to handle changes and resolve unforeseen issues effectively

• Basic understanding of event logistics, audio equipment, and delivering quality customer service

• Experience collaborating with external vendors and suppliers

• Budget management and expense tracking skills

• Strong problem-solving skills and ability to handle high-pressure situations.

Join our dynamic team and play a key role in bringing impactful events and marketing campaigns to life!

Please e-mail your detailed resume with the subject header as "Marketing Administrator" to chinsien@spocplane.com. Only short-listed candidates will be notified.