Role Overview

The incumbent will be supporting up to three directors and is responsible for delivering high-level, confidential administrative and organizational support to multiple senior leaders simultaneously. This requires advanced multitasking, prioritization, and communication skills to ensure each director's needs are met efficiently and effectively.

Core Responsibilities

• Provide comprehensive administrative and secretarial support to each director, including managing calendars, scheduling meetings, and handling correspondence.
• Organize and coordinate meetings, events, and travel arrangements for all assigned directors, ensuring no scheduling conflicts and that all logistics are handled seamlessly.
• Act as the first point of contact for internal and external stakeholders, screening communications and prioritizing issues for directors' attention.
• Prepare and manage documentation, including agendas, reports, presentations, and minutes for meetings involving one or more directors.
• Support board sub-committees or other relevant committees as required, including managing administrative activities and ensuring effective communication.
• Liaise with staff, clients, and suppliers on behalf of the directors, ensuring clear and consistent communication
• Assist with project management and coordination as directed by the directors, which may include research, data collation, and follow-up on action items.
• Maintain confidentiality and exercise discretion in all matters relating to the directors and the organization.

Key Skills and Qualities

• Exceptional organizational and time management skills to balance competing priorities across multiple directors.
• Strong communication and interpersonal abilities, including diplomacy and professionalism.
• Proactive problem-solving and decision-making skills to anticipate directors' needs and resolveissues independently.
• Ability to manage complex and busy diaries, often with overlapping commitments.
• High level of discretion, integrity, and confidentiality.
• Detail-oriented with strong organizational skills and teamwork
• Able to work independently and collaboratively as part of a dynamic team

Requirements

• 5 - 8 years of PA experience supporting Director level and above
• Min. diploma or bachelor's degree in business administration
• Proficiency in Microsoft Office,
• Excellent verbal & written communication skills

Good to Have

• Experience in the financial advisory industry is a bonus
• Proficiency in any data visualization tool will be an added advantage