We are inviting interested applicants who are good team players, enthusiastic, service-oriented, and professionally competent to join our dedicated team.

Job Goal

To provide visionary and operational leadership over all aspects of campus facilities, ensuring a safe, secure, efficient, and inspiring learning environment that reflects the mission and values of ICS. The Facilities Director is responsible for developing and executing systems that sustain daily operations while strategically planning for long-term infrastructure growth, including leading major upgrades and the transition to a future campus. This role stewards physical resources with excellence, fosters strong community relationships, and ensures that all facilities-related functions align with educational objectives, regulatory standards, and fiscal stewardship.

PERFORMANCE RESPONSIBILITIES:

1. Campus Safety & Security Leadership

• Define, implement, and oversee comprehensive campus security and emergency preparedness systems, including:
  • Key and lock systems
  • On-site security contracts
  • Electronic surveillance (CCTV)
  • Emergency broadcast and response systems
• Develop, schedule, and execute campus-wide emergency preparedness drills (fire, lockdown, evacuation) in collaboration with school leadership and local authorities.
• Build collaborative relationships with Singaporean police, fire departments, and Embassy security personnel to align with local and international safety standards.
• Monitor and maintain compliance with all building codes, health regulations, and safety mandates.

2. Identity Management & Access Control

• Establish and manage identification systems for students, parents, staff, and visitors, including ID badges and automobile access controls.
• Oversee visitor management procedures and digital access logs to ensure secure campus entry and exit.

3. Facility Use & Event Support

• Set and enforce campus facilities usage policies in partnership with academic leadership and the events team.
• Coordinate logistics and support for classes, school events, and community use, ensuring all spaces are functional, safe, and restored to standard.

4. Vendor & Contract Oversight

• Lead procurement and contract management for custodial, landscaping, pest control, maintenance, security, food services, and renovation vendors.
• Conduct performance evaluations and renegotiations to maintain quality, compliance, and value.
• Collaborate with finance and operations on vendor selection and tender processes.
• Engage with architects, engineers, and construction management firms for design-build projects related to new campus planning or major campus improvements.

5. Asset Management & Inventory Systems

• Implement a robust inventory system to track and manage all physical assets across campus.
• Maintain records for depreciation, audit preparation, and capital planning.
• Coordinate lifecycle replacement and resource forecasting in alignment with strategic goals.

6. Communication & Stakeholder Engagement

• Develop and maintain internal communication protocols for facilities updates, maintenance schedules, and emergency alerts.
• Act as the liaison between facilities and faculty, parents, students, and the broader community.
• Respond to facilities-related concerns with transparency and professionalism.

7. Strategic Leadership & Capital Planning

• Provide strategic guidance and technical expertise to the leadership team on all facilities-related capital projects, budgeting, and long-term planning.
• Lead project management for major campus upgrades and renovations, including scoping, budgeting, timeline planning, contractor oversight, and quality assurance.
• Oversee the transition to a new campus, including facility design input, infrastructure planning, coordination with architects and engineers, regulatory compliance, and logistics for relocation.
• Collaborate on multi-year campus development strategy aligned with projected enrollment growth, program needs, and ICS's vision.
• Support research, assessment, and due diligence of real estate options for future facilities.
• Ensure alignment of campus development with risk management, insurance requirements, and safety compliance.

8. Technical Oversight

• Supervise and coordinate basic tech systems including network printers and temporary oversight of classroom AV equipment until a more sustainable solution is implemented.
• Assist in troubleshooting and ensuring uptime of essential facility tech components.

9. Procurement & Facilities Logistics

• Oversee purchasing of campus furniture, maintenance equipment, and school/office supplies.
• Coordinate delivery, installation, and asset tagging to support operational continuity.

10. Operational Availability & School Integration

• Maintain flexible availability for after-hours emergencies, events, and facility issues.

11. Environmental Sustainability

• Develop and implement environmentally conscious practices to reduce campus energy, water, and material waste.
• Introduce initiatives such as LED lighting retrofits, recycling systems, water conservation fixtures, and sustainability awareness campaigns for students and staff.

Qualifications/Skills

Education & Experience

• Bachelor's degree in Facilities Management, Engineering, Architecture, Construction Management, or related field.
• Minimum 7-10 years of progressively responsible experience in facilities management, building operations, or campus infrastructure leadership.
• Proven experience managing construction, renovation, or campus transition projects from planning through execution.
• Demonstrated success in overseeing diverse teams and external contractors in a multi-use, high-traffic facility environment (preferably education or nonprofit sector).

Technical & Operational Expertise

• Knowledge of building systems (HVAC, electrical, plumbing, fire safety, etc.), maintenance practices, and asset lifecycle planning.
• Proficiency in facilities management software, building automation systems (BAS), inventory tools, and project tracking platforms.
• Familiarity with Singapore building codes, regulatory requirements, workplace safety standards, and environmental compliance.
• Competence in risk mitigation, emergency preparedness planning, and vendor contract negotiation.

Leadership & Management Skills

• Strong leadership, organizational, and interpersonal skills with the ability to lead cross-functional teams.
• Strategic thinker with excellent project management, budgeting, and capital planning capabilities.
• Able to prioritize competing needs and respond calmly and effectively in urgent situations.

Other Requirements

• Physically able to inspect buildings, respond to emergencies, and occasionally assist with hands-on tasks.
• Willingness to work flexible hours, including evenings and weekends, to support school operations and facility needs.