We are seeking a highly organized, intuitive, and discreet Personal Assistant (PA) to support our Managing Director in managing both professional and personal matters. The ideal candidate is someone who not only executes tasks efficiently but also takes the time to understand the Managing Director's personality, preferences, and working style to anticipate needs and make thoughtful, timely arrangements. This role requires adaptability, strong judgment, and the ability to work independently when the Managing Director is abroad.

What you'll be doing:

• Manage and organize the Managing Director's daily schedule, including meetings, appointments, and travel plans.
• Anticipate the Managing Director's needs and prepare in advance (e.g., briefing documents, logistics, relevant contacts).
• Coordinate across departments and serve as the Managing Director's liaison internally and externally.
• Track deadlines and coordinate with stakeholders to ensure timely follow-ups and alignment with the Managing Director's priorities.
• Prepare reports, confidential documents, and presentations for high-level engagements.
• Maintain and organize confidential records and handle sensitive information-including legal, financial, and corporate documents-with a high level of discretion and integrity.
• Coordinate travel arrangements, accommodation, and itinerary planning.
• Act as a gatekeeper, screening calls and prioritizing requests and communications.
• Serve as the primary point of contact for relaying the Managing Director's instructions, updates, or approvals, especially in their absence or while abroad.
• Provide timely status updates and manage urgent tasks or issues on behalf of the Managing Director.
• Handle personal matters, reservations, and errands as required.
• Support and manage special projects as assigned by the Managing Director.

What we're looking for

• Degree in Business Administration, Management, or a related field.
• Minimum 3 - 5 years of experience as a Personal Assistant, or Secretarial support.
• Excellent communication, planning, and interpersonal skills.
• Ability to understand and adapt to the Managing Director's personality, habits, and leadership style to plan proactively.
• Discreet, trustworthy, and able to handle confidential matters with professionalism.
• Meticulous with strong attention to detail and commitment to quality
• Strong judgment, initiative, and a solution-oriented mindset.
• Highly organized with the ability to multitask and prioritize in a fast-paced environment.
• Able to work independently and respond promptly to changing needs or urgent requests.