Responsibilities

Payroll Processing

• Compute and process employee/contractor payroll in a timely and accurate manner.
• Ensure compliance with local tax regulations and deductions.

Accounts Management & Bookkeeping

• Review and process incoming and outgoing invoices and payments.
• Maintain accurate records of accounts payable and receivable.
• Reconcile accounts to ensure accuracy and resolve discrepancies.
• Timely invoicing and consistent follow-up on due payments.
• Maintain up-to-date vendor master data in the company database.

Operational/Administrative Support and Liaison

• Maintain daily communication with local and regional operation/administrative teams on ongoing projects and tasks.
• Ensure timely response to enquiries and requests from internal teams and external parties (clients, vendors, government agencies, etc.)
• Support local and regional operations teams with onboarding/offboarding of contracting personnel including contractor mobilisation/inductions, etc.

Workflow and Process Improvement

• Assist manager in identifying gaps in company's existing work processes related to payroll/ billing and operations and propose ways to rectify and improve.
• Suggest and lead initiatives to further enhance efficiency of company's daily payroll, billing, and finance workflow and achieve cost savings.
• Suggest, implement, and participate in initiatives to improve communication and collaboration between regional operations and accounting teams.
• As and when necessary, perform market research for best practices and new technologies related to corporate accounting and operational functions.

Requirements

• 3 years and above relevant experience in operations, general administration and payroll processing.
• Work experience in technical industries e.g. Manufacturing / Oil & Gas / Marine & Offshore is an advantage.
• Diploma in Accounting, Business Administration, or a relevant discipline.
• Proficiency in TimeSoft required, experience in AX, Workday or a similar software is preferred.
• Good understanding of Singapore employment laws and regulations related to payroll.
• Proficiency in Microsoft Excel and other Office applications.
• Excellent attention to detail and numerical accuracy.
• Ability to work independently and meet deadlines.
• Excellent communication and interpersonal skills.
• Adaptable and capable of handling multiple tasks in a fast-paced environment.
• Flexibility to work overtime or irregular hours from time to time to manage increased workload.
• Able to start work at short notice.
• Shortlisted candidates will be contacted via email or phone.