Job Summary:

We are seeking a highly organized and proactive Personal Assistant to support the Managing Director in day-to-day operations, strategic coordination, and business activities. The ideal candidate is detail-oriented, efficient, and professional, with strong communication skills and the ability to multitask in a fast-paced environment.

Key Responsibilities:

Executive Support

• Manage the Managing Director's calendar, schedule meetings, and coordinate appointments across time zones.
• Handle all travel arrangements including flight bookings, accommodation, and itineraries.
• Screen and manage emails, calls, and other communications on behalf of the MD.
• Track and manage claims, reimbursements, and monthly expense reports.

Business Coordination

• Liaise with internal department heads to follow up on tasks, timelines, and deliverables.
• Coordinate with regional partners and industry leaders to close pending matters and ensure alignment.
• Support in the preparation of presentations, reports, proposals, quotations, and meeting materials.
• Assist in planning and organizing internal and external meetings, workshops, and events.

Client & Stakeholder Engagement

• Attend business meetings with the Managing Director to take minutes and ensure follow-ups.
• Serve as a key point of contact for VIP clients and strategic partners.
• Maintain confidentiality and handle sensitive information with discretion.

Operational & Administrative Duties

• Maintain organized digital and physical filing systems.
• Prepare briefing documents and conduct preliminary research when needed.
• Ensure smooth execution of the MD's priorities and business objectives.

Requirements:

• Proven experience as a Personal Assistant, Executive Assistant, or similar role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Proficient in Microsoft Office Suite, Google Workspace, and productivity tools.
• Able to handle multiple priorities with a calm and professional demeanor.
• High degree of discretion and integrity.

About us:

• Recognition in the seventh edition of the "Singapore's Fastest-Growing Companies 2025" list by The Straits Times.
• Recognition by The Financial Times in the High-Growth Companies Asia-Pacific 2025 list for achieving significant revenue growth in the Asia-Pacific region.
• The Singapore SME 500 Award and Entrepreneur 100 Award by the Singapore Association of Trade & Commerce (ATC). Additionally, our founder serves as a committee member of the ATC.
• Recipient of the Singapore Medal of Honour for Top 100 SMEs, Top 30 Singapore Prestige Class Award, and Top 30 SME Excellence Award.

If you have gotten this job, here's what we offer:

1. Career progression

2. 13th Month Bonus

3. Medical Benefits

4. Working hours: 10am to 7pm

5. 5 days work week