Position: Temp Admin Officer (Maternity Cover)

Period: Oct 2025 - January 2026 (4 months)

Business Unit: Molycop Singapore Trading Pte Ltd

Reports to: HR & Office Manager

Overview

Molycop Group manufactures and supplies steel consumables, primarily grinding media to the Copper and Gold mineral processing sector. The business has revenues more than $1.4 billion and employs more than 1200 direct employees. The Molycop Singapore office is proactively manage Molycop Group procurement, trading and expansion market in Asia. Molycop Singapore is responsible for the sourcing and supply of Molycop's global imported bar needs, principally from China, India, Vietnam, Korea and Europe. This Singapore-based role supports a team of 27 employees and is primarily responsible for office management and administrative functions.

Role Accountabilities:

Regular Tasks

• Oversee office management to ensure smooth and efficient daily operations across all office areas.
• Maintain office and pantry supplies, including stocking drinks and snacks.
• Supervise the office cleaner to ensure the office is properly cleaned and maintained.
• Manage travel arrangements and coordinate travel expense claim submissions.
• Ensure proper filing and organization of office documents, company assets, and administrative folders.
• Manage the delivery of both local and international documents.
• Oversee mail handling, including collection and distribution.
• Support the processing of office-related invoices and ensure payments are made on time.
• Reconcile office expenses and corporate credit card usage by submitting receipts and supporting documents to Finance.

Ad Hoc & As-Needed Responsibilities

• Serve as the liaison with building management and vendors for office facilities issues, including equipment maintenance, scheduled/emergency repairs, and power shutdowns.
• Coordinate with building management for fire drills and uphold workplace safety measures.
• Provide basic secretarial support to the country manager, including handling minimal personal errands.
• Act as the primary point of contact for IT matters; work closely with HQ IT and local vendors to resolve IT issues (e.g., printers, scanners, laptops).
• Organize team-building events and staff engagement activities.
• Perform any additional HR and administrative tasks as required.

Qualifications & Experience

• Possess a minimum of a Diploma, Advanced/Higher/Graduate Diploma

• At least 5 years of relevant work experience

• Excellent written and verbal communication and presentation skills

• Technologically proficient, with mandatory experience in Microsoft Dynamics 365 and basic IT troubleshooting

• Strong customer service orientation and a collaborative team player

• Highly organized with strong attention to detail and accuracy

• Proficient in Microsoft Office applications, including Excel, Word, and PowerPoint

• Continuously seeks improvement in work processes and outcomes

• Able to perform effectively under pressure

• Skilled in multitasking and managing multiple high-priority deadlines

• Willing and able to work beyond standard business hours when necessary