FUNCTION

Supporting the Team Manager in ensuring the efficiency of the section and that all processes undertaken are in line with the Company's procedures.

RESPONSIBILITIES

Reporting to the Manager or equivalent

• Ensure accurate and timely processing of shareholder trades.
• Ensure release of trade confirmations, contract notes and account statements by agreed deadline.
• Maintain of shareholder files and investor records.
• Review fund documents and review existing procedures.
• Review and follow up with shareholders on pending documentation.
• Train staff on processing complex financial instruments and on all fund related matters.
• Respond to any internal/external queries efficiently and effectively.
• Assist with fund and shareholder audit requests.
• Supervise and review tasks performed by staff, including subscriptions and redemptions, AML compliance, financial statements of funds, and liaise with auditors to ensure timely completion of audits.
• Assist the Account Manager in setting up of new funds, including the review of PPM (Private Placement Memorandum), set up of the fund structure in the system (PAXUS)
• Assist in any ad hoc tasks being assigned by senior manager and directors.
• After reception of investor AML/KYC documentation and ensure that documentation is verified in a timely manner, follow up with supervisor on missing or original investor documentation.
• Daily screening of investor transaction and AML hits on investor.
• Periodic check of investor risk assessment and documentations.
• Preparing case report for PEP/ high risk individual and submit to compliance or equivalent.
• Monitoring and checking investor's document are in order via Ascent KYC platform.
• Diligently verify account openings and / or account maintenance changes in line with the applicable procedures and in a timely manner
• Screening and verification of investor names against sanction / black lists.
• Assist in Internal / external KPI reporting.
• Transaction monitoring and reporting.
• Assist internal / external audit as required.
• Perform function in line with the department procedure and Ascent policies in respect of the regulatory framework, the internal procedures, guidelines, and code of conduct.

REQUIREMENTS

• 5-6 years of relevant experience in the Investor Services/ Shareholder Services/Transfer Agency/ Compliance business and Fund accounting industry.
• Very good working knowledge of Microsoft Office (Word, Excel, power point).
• Committed to self-improvement.
• Previous experience and knowledge of fund accounting, private equity administration or investment banking will be an asset.
• Ability to work autonomously and remain calm under high pressure.
• Detailed oriented and ability to deliver within agreed deadlines.
• Sound understanding of applicable laws, regulations, and rules.
• Those with relevant experience may be considered for a Senior Associate Position.
• Excellent written and spoken of English required, any other language is an advantage.

To be successful in these roles it is envisaged you are a motivated and self-driven individual eager to contribute and grow with the organization.

Critical to your ability to perform these roles will be attention to details and team focus. A genuinely unique opportunity to be part of an expanding large global business. Competitive remuneration commensurate with skills and experience.

ASCENT offer the modern and progressive work environment. You can expect to be challenged and offered a path towards future career growth.