Working Location: 152 Beach Road #04-01 Gateway East, S(189721)

Working hours : Mon to Thurs (8.30 am to 6.00 pm), Fri (8.30 am to 5.30 pm)

OT eligible : Yes

Job Responsibilities

1)\tResponsible for all Carpark related matters:

• \tCoordinate with carpark users, tenants and all parking matters and handle all enquires on carpark related matters.

• \tManage the application, renewal, termination and programming of season parking.

• \tDaily settlement report checks for hourly parking (Nets & LTA) and monthly reconciliation on Nets and LTA settlement vs actual bank statement receipts.

• \tLiaise with carpark system vendor, NETS and LTA on all operation matters.

• \tPrepare and submit periodic management reports on carpark usage, revenue, and operational issues.

• \tKeep stock of carpark stationery to replenish, if required.

2)\tProvide support to Operations team within the property:

• \tAttend and respond to general enquiries received via email.

• \tAct as SAP Purchaser by generating purchase orders in SAP system.

• \tManage digital documents including scanning/digitizing documents for easy storage and retrieval, entering and updating data in Share Points.

• \tAssist Senior Executives in tenants' fitting-out matters, onboarding and offboarding of tenants, updating, retrieval and filing of drawings, etc.

• \tAssist in programming and maintaining the records of access cards issued to tenants.

• \tAssist in Fire Evacuation Exercise, building events, organise staff welfare activities for the team, etc.

3)\tCover/perform other administration duties in the absence of the Administrative Assistant.

4)\tAny other duties as assigned from time to time.

Job Requirements

• \tMinimum GCE "O/N" Levels, Higher Nitec in Business Administration or equivalent.

• \tMinimum 2 years of general administration, including managing carpark related matters.

• \tProficient in Microsoft Office applications, including Word, Excel and Share Point.

• \tKnowledge of SAP will be an added advantage.

• \tPleasant personality and good interpersonal skills.

• \tGood telephone skills and professional email etiquette.