Personal Assistant
4S ENTERPRISE PTE. LTD.
Job Description:
Requirements:
- Assist and support Director and Management in managing their calendars, scheduling meetings, appointments and follow up on action items to ensure timely completion
- Assist with various projects and business initiatives, including preparing reports, conducting research and coordinating with cross-functional teams
- Answer phone calls, take messages, reply to emails and handle all correspondences for the director
- Support ISO 9001 / 14001 / 45001 procedures
- Plan for business trips and make relevant reservation for flight, accommodation and ground transportation
- Organize and maintain both physical and electronic files, documents and records
- Maintain strict confidentiality on sensitive information, both within and outside the organisation
- Provide extensive secretarial/administrative support including but not limited to calendar management, scheduling meetings for various departments if necessary
- Provide extensive support for company activities such as teambuilding activities, business travel arrangements, company weekly and annual meetings
- Manage the reconciliation and submission of expense reports, ensuring strict adherence to company policies and guidelines
- Run errands as requested and manage any other ad-hoc duties assigned from time to time
- Handle office administrative tasks, including expense management, vendor coordination, and office supplies management
- Serve as the first point of contact for visitors, greeting them professionally and direct them to the appropriate personnel or location
Requirements:
- Able to work flexibility
- Able to travel when needed
- Expertise in time management and the ability to adapt to change under pressure
- Excellent interpersonal skills with the ability to interact professionally at all levels
- Strong organisational skills with the ability to prioritize and manage multiple tasks simultaneously
- Photography, Videography and Editing skills
- Active listening and good communication skills
- Ability to work independently and take initiative
- Takes initiative and possesses problem-solving skills, ability to multitask and able to perform independently in a multidisciplinary and international environment
JOB SUMMARY
Personal Assistant
4S ENTERPRISE PTE. LTD.
Singapore
a day ago
N/A
Full-time
Personal Assistant