We are seeking a detail-oriented and motivated Administrative Executive to support the daily administrative and operations coordination for our offshore projects. The ideal candidate will have strong organizational skills and the ability to handle multiple administrative tasks in a fast-paced environment, particularly in relation to crew mobilization, project support, and documentation.

Key Responsibilities:

• Provide general administrative support to operations and project teams.
• Assist with scheduling and logistics for offshore personnel (e.g. travel bookings, crew rotation plans).
• Maintain and manage project documentation, certifications, and employee records.
• Prepare quotations, invoices, and coordinate with finance on payment follow-ups.
• Coordinate procurement and purchase orders with vendors.
• Support the preparation and submission of tenders, reports, and client documentation.
• Liaise with clients, suppliers, and internal departments on administrative matters.
• Ensure compliance with company policies and regulatory requirements.
• Perform general office duties such as data entry, filing, and correspondence.

Requirements:

• Minimum GCE 'O' Levels or Diploma in Business Administration, Office Management, or a related field.
• 1-2 years of experience in an administrative role (marine/offshore environment preferred).
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Good communication and interpersonal skills.
• Meticulous and able to handle confidential information responsibly.
• Able to work independently and under pressure to meet deadlines.

Preferred Experience (Advantageous):

• Familiarity with offshore manpower mobilization, BOSIET/medical records, and visa processes.
• Experience with basic procurement or invoicing.
• Exposure to marine or shipyard administrative processes.