Position: Executive Assistant to the CEO
Location: Singapore

About the Role
You will provide high-level administrative, logistical and personal support to the CEO, ensuring seamless execution of corporate and community engagements, strict confidentiality and alignment with Singapore's business and regulatory standards.

Key Responsibilities

• Document Research & Management:
  Use AI tools and MS Office to source, summarise and prepare English & Chinese reports, presentations and correspondence.
  Coordinate translations and maintain a secure digital/hard-copy filing system.
• Meeting Coordination & Follow-Up:
  Schedule and organise internal/external meetings, draft agendas, take minutes and track action items to completion.
• Travel & Itinerary Management:
  Plan end-to-end travel (flights, visas, accommodation, transport) for the CEO and accompanying delegates under ICA regulations.
  Prepare detailed itineraries and contingency plans for last-minute changes.
• Visitor Reception & Hospitality:
  Manage HQ visitor logistics-briefing packs, meeting rooms, site tours and corporate events-to enhance the company's professional image.
• Community & Stakeholder Liaison:
  Cultivate relationships with Singapore's Chinese community associations, chambers of commerce and stakeholder groups.
  Coordinate the CEO's participation in networking, CSR and public-relations events.
• Personal & Health Assistance:
  Oversee the CEO's personal logistics (wardrobe, meals, residence, transport).
  Liaise with medical advisors for routine health checks, prescriptions and emergency planning.
• Confidentiality & Compliance:
  Handle all executive information with discretion, adhering to company data-protection and IRAS guidelines.
  Maintain clear records of business and personal expenses for finance processing.
• Ad Hoc Support:
  Execute special projects and other tasks as assigned, demonstrating flexibility and a proactive mindset.

Requirements

• Bachelor's degree or above in Business, Finance, Management, Public Relations or related field.
• At least 5 years' EA or office-management experience in a multinational environment.
• Full professional fluency in English and Mandarin to handle international investors and professionals.
• Highly proficient with MS Office, mind-mapping tools and AI assistants (e.g. ChatGPT).
• Exceptional adaptability, learning agility and stakeholder-management skills.
• Strong emotional intelligence, integrity and cultural sensitivity.
• Tech-savvy with an aptitude for scientific/engineering concepts.

Travel Requirements

• Must be willing and able to travel internationally at short notice-including weekends and public holidays-to accompany the CEO.
• Comfortable handling visa applications, in-market logistics and contingency planning for multi-region itineraries.