Personal Assistant & Project Assistant
L-ENERGY PTE. LTD.
Role and Responsibility
Requirements
- Manage Chief Executive Officer ("CEO") and Chief Operating Officer ("COO") calendar, schedule appointments & meetings, travel plans, answering phone calls, email reply, take messages, draft correspondence and important events to ensure smooth operations.
- Take accurate and comprehensive notes for all meetings.
- Maintaining strict confidentiality regarding sensitive information, both within and outside the organisation.
- Researching information. Ensuring the Executive is prepared for meetings.
- Organising events and conferences.
- Serve as the first point of contact for visitors, greeting them professionally and directing them to the appropriate personnel or location.
- Liaising with various parties not limited to stakeholders and colleagues on behalf of the Executive.
- Preparation of CEO and COO report and presentation documents.
- Maintain proper filing system and proper record keeping of clients and contact information.
- Handle expenses claim, travel arrangement and errands for the CEO and COO.
- Collect and organise information from various sources, providing timely and relevant updates to the CEO and COO.
- Liaise with internal teams and external partners to ensure project progress and task completion.
- Performing any ad-hoc duties as assigned by CEO and COO.
Requirements
- Diploma in any related field.
- 1-3 years of relevant working experience in an admin/PA role.
- Proficient in Microsoft office.
- Excellent communication and interpersonal skills, with the ability to interact professionally with colleagues, clients, and visitors.
- Ability to work independently and take initiative.
- Strong organisational skills with the ability to prioritise and manage multiple tasks simultaneously.
- Ability to adapt to change under pressure.
- Self-motivated individual who is efficient and organised.
- Meticulous, resilient and organised with an eye for details.
- Team player.
JOB SUMMARY
Personal Assistant & Project Assistant
L-ENERGY PTE. LTD.
Singapore
14 days ago
N/A
Full-time
Personal Assistant & Project Assistant