Temp Admin Executive

The S. Rajaratnam School of International Studies (RSIS), a Graduate School of Nanyang Technological University (NTU), is a leading research-intensive and teaching institution in strategic and international affairs and policy-oriented think tank in the Asia-Pacific region.

Administrative

• Coordinate and prepare for meetings, including preparing collaterals and logistics.
• Assist with note taking and following up on action items to ensure completion according to agreed timeline.
• Maintain and update all documentation in shared drive as and when necessary.
• Support the SCRP Team by sourcing, vetting and coordinating with vendors and suppliers or as directed by the Senior/Manager of SCRP
• Work with Finance department to draw up procurement documents for purchase of items
• Assist with financial matters such as checking of billing invoices, forecasting and tracking of expenses and assist with documentation to support payment.

Events Management & Support

1. Work with SCRP to assist with organizing webinars / seminars, workshops and conferences. This includes but is not limited to

• Designing and distributing EDMs and invitations
• coordinating with speakers / guests
• managing event registration and tracking attendance
• collecting and compiling of event feedback
• following-up with attendees for any various requests

2. Providing secretariat support by

• Answering and replying to delegate emails
• Assisting and following through with delegates on their queries
• work with NTU appointed vendors to make travel and accommodation arrangements

3. Staffing secretariat at ICCS including

• Assisting speaker and delegate management
• Co-ordinating with OIA and Rapporteur Teams
• Work with internal (RSIS) and external (MCCY) stakeholders to ensure smooth delivery of conference
• Work with appointed vendors as necessary

The ideal candidate should be proficient with Microsoft Office Programmes such as Outlook, Word, Excel and Powerpoint. He/She should have a good command of the English Language and have strong verbal and written communication skills. The candidate should also be able to multi-task and work in a fast-paced environment. This position is office-based. Some work experience in a Finance or Procurement/Purchasing Department would be strongly preferred.

All applicants should submit the following:

• A cover letter specifying how your qualifications match the job description; and
• A detailed curriculum vitae.

We regret that only shortlisted candidates will be notified.

For further information about RSIS, please visit our website: www.rsis.edu.sg.

Hiring Institution: RSIS