The Personal Assistant to the CEO plays a vital role in providing comprehensive administrative and organizational support, ensuring smooth day-to-day operations within the CEO's office.

Roles & Responsibilities:

• Serve as the primary point of contact for the CEO.
• Manage and organize the CEO's calendar, scheduling and prioritizing meetings in alignment with business needs.
• Proactively remind the CEO of upcoming events and appointments, ensuring all necessary documents and materials are prepared in advance.
• Coordinate meetings and liaise with employees and external parties on behalf of the CEO.
• Handle expense claims, travel arrangements, and other personal errands for the CEO.
• Coordinate accounting/financial documentations with the External Accountant for monthly reports, GST filings, tax matters, grants etc
• Handle accounts payable (invoicing, payment checking and bank reconciliation)
• Maintain Company Telegram job channels
• Coordinate and support company events and meetings, both internally and externally.

Requirements:

• Highly proactive, dependable, and able to anticipate the CEO's needs with exceptional attention to detail.
• A positive, alert, and can-do attitude.
• Discreet and trustworthy in managing confidential information.
• Tech-savvy, comfortable using social media and various technology platforms.
• Strong strategic mindset, with the ability to build relationships with diverse personalities and leadership styles.
• Entrepreneurial and value-driven, focused on adding value to the role and the organization.
• Excellent written and verbal communication skills
• Strong time management and prioritization skills, balancing the needs of the CEO and the leadership team.
• Organized, meticulous, and results-oriented, with a strong ability to get things done.
• Flexible and available to travel or work outside core business hours when required.
• *Full Time (5 days/week from 1pm-9pm onsite)