Job Overview:
The Parts Manager is responsible for overseeing the management, procurement, inventory control, and distribution of spare parts and components required for the manufacturing of advanced machinery. This role ensures that the necessary parts are available for production, maintenance, and repair activities to minimize downtime and maintain continuous operations. The Parts Manager will lead the parts team, collaborate with engineering, production, and procurement departments, and drive cost-efficiency while ensuring quality standards are met.

Key Responsibilities:

1. Parts Inventory Management:
   - Oversee and manage the inventory of parts and components for advanced machinery manufacturing and maintenance.
   - Ensure parts are correctly stored, labeled, and organized for easy access.
   - Monitor parts usage and manage stock levels to prevent overstocking or shortages.
   - Conduct regular inventory audits and reconcile discrepancies between physical stock and recorded inventory.
   - Implement inventory control systems to track part usage, reordering schedules, and turnover rates.
2. Procurement and Supplier Management:
   - Manage the sourcing and procurement of parts from suppliers, ensuring that parts meet quality, technical specifications, and cost criteria.
   - Maintain relationships with suppliers to ensure timely deliveries and favorable terms.
   - Negotiate pricing, lead times, and contract terms with suppliers.
   Identify and evaluate new suppliers or alternative parts to improve quality, reduce costs, or shorten lead times.
   - Monitor supplier performance and resolve any issues related to delivery, quality, or pricing.
3. Parts Distribution and Logistics:
   - Oversee the timely distribution of parts to production, maintenance, and other departments to avoid delays.
   - Coordinate with the production and maintenance teams to ensure critical parts are available when needed.
   - Ensure that spare parts are delivered in a timely manner to support repair and maintenance work without interrupting production schedules.
4. Team Management:
   - Supervise and lead the parts team, including training, performance management, and daily oversight of tasks.
   - Assign responsibilities to team members and ensure that work is completed on time and within budget.
   - Foster a collaborative work environment, encouraging team members to share knowledge and best practices.
   - Perform regular performance evaluations and provide coaching and feedback to improve team productivity and morale.
5. Budget and Cost Control:
   - Develop and manage the parts budget, ensuring that expenditures align with financial goals.
   - Identify opportunities to reduce costs, such as optimizing the supply chain or negotiating better deals with suppliers.
   - Monitor and report on parts-related expenditures, ensuring that costs remain within acceptable limits.
   - Evaluate parts' life cycles and recommend cost-effective strategies for maintenance, replacement, or upgrades.
6. Quality Control and Compliance:
   - Ensure that all parts and components meet company and industry standards for quality, performance, and safety.
   - Work with the quality control team to inspect and approve incoming parts, ensuring they meet required specifications.
   - Address quality issues with suppliers and ensure corrective actions are implemented to prevent recurrence.
7. Data Analysis and Reporting:
   - Track and report on key performance indicators (KPIs) related to parts management, such as stock levels, order accuracy, and lead times.
   - Prepare regular reports on inventory levels, parts usage trends, and any issues that could impact production or maintenance.
   - Use data to forecast demand for parts, ensuring that the correct quantities are ordered and stocked.
8. Continuous Improvement:
   - Identify and implement improvements to parts management processes, such as streamlining ordering systems or enhancing inventory tracking methods.
   - Work closely with engineering and production teams to improve parts availability and reduce downtime.
   - Implement best practices in parts management and stay up-to-date on the latest trends in supply chain and inventory management.
9. Health, Safety, and Compliance:
   - Ensure that all safety standards are adhered to during the storage and handling of parts.
   - Follow health and safety protocols to prevent accidents and injuries in the parts storage and distribution areas.
   - Ensure compliance with relevant industry regulations and company policies.

Qualifications:

• Education:
  - High school diploma or equivalent (required).
  - Bachelor's degree in Supply Chain Management, Business Administration, Engineering, or a related field (preferred).
• Experience:
  - Minimum of 5 years of experience in parts management, inventory control, or supply chain management, preferably in an advanced manufacturing or industrial environment.
  - Previous experience in managing a team and overseeing procurement and inventory activities (required).
  - Experience with ERP or inventory management systems (preferred).
• Skills:
  - Strong organizational and time-management skills.
  - Ability to lead, train, and motivate a team effectively.
  - Excellent communication and interpersonal skills for working with cross-functional teams and suppliers.
  - In-depth knowledge of inventory management, procurement, and supply chain processes.
  - Ability to analyze data, forecast demand, and make data-driven decisions.
  - Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and ERP systems.
  - Strong negotiation skills for dealing with suppliers and vendors.
  - Attention to detail and a commitment to maintaining high-quality standards.