Position Title: Administrative Assistant

Location: North soon moving to Central

Employment Type: Full-Time

About Us

We are a growing business operating seven retail shops, including a unique tufting studio located in Singapore. Our mission is to provide customers with exceptional products, creative experiences, and outstanding service. We are seeking a proactive and detail-oriented Administrative Assistant to support our operations and help streamline our processes.

Job Summary

The Administrative Assistant will play a key role in ensuring the smooth operation of day-to-day administrative tasks. The ideal candidate is highly organized, adaptable, and skilled in managing multiple responsibilities in a dynamic environment.

Key Responsibilities

\t1.\tAdministrative Support

\t• \tMaintain and organize office files, documents, and correspondence.

\t• \tPrepare and manage reports, invoices, and spreadsheets.

\t• \tHandle scheduling, calendars, and appointments for management.

\t2.\tOperations Assistance

\t• \tMonitor inventory levels and coordinate restocking for all retail outlets.

\t• \tAssist in liaising with suppliers, vendors, and contractors.

\t• \tSupport retail and studio teams with administrative requests.

\t3.\tCustomer & Partner Communication

\t• \tManage incoming calls, emails, and inquiries, and respond professionally.

\t• \tSupport customer bookings for the tufting studio, including rescheduling or cancellations.

\t4.\tFinance & Record Keeping

\t• \tAssist with basic bookkeeping tasks such as tracking expenses and generating financial summaries.

\t• \tManage vendor payments and ensure timely submission of invoices.

\t5.\tEvent & Project Coordination

\t• \tHelp coordinate special events, workshops, or studio activities.

\t• \tSupport project management tasks related to relocations, new initiatives, or operational changes.

Requirements

\t• \tQualifications:

\t• \tMinimum O-Level & Above or related field preferred.

\t• \tRelevant work experience in administrative roles.

\t• \tSkills:

\t• \tProficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

\t• \tStrong organizational and time management skills.

\t• \tExcellent written and verbal communication.

\t• \tBasic understanding of bookkeeping or financial record keeping.

\t• \tPersonal Attributes:

\t• \tProactive and able to work independently.

\t• \tAdaptable to a fast-paced retail and creative environment.

\t• \tKeen attention to detail and a problem-solving mindset.

What We Offer

\t• \tCompetitive salary and benefits package.

\t• \tOpportunity to work in a dynamic and creative business environment.

\t• \tGrowth and learning opportunities in retail and operations management.