Job Title: Personal Assistant & Office Operations Executive

Location: Suntec City
Employment Type: Full-Time
Driver's License Required
Work Visa Sponsorship: Not Available

Salary Range: $3,500 to $4,000

Schedule:

• Monday to Friday
• Weekend availability

Education: Local Polytechnic Diploma (Preferred)

About the Role

We're looking for an energetic and motivated Personal Assistant & Office Operations Executive to help keep both professional and personal affairs running smoothly. This is a dynamic role that blends personal assistance with office ops with opportunities to travel, making it perfect for someone who enjoys variety, takes initiative, and has a helpful spirit.

What You'll Be Doing

Personal Assistance to Founder

• Coordinate car servicing, home maintenance appointments, make purchases and run errands as needed
• Provide driving support for founder and team
• Research and coordinate personal appointments such as personal training sessions, styling sessions.
• Manage travel arrangements, including flights, accommodation, visas, and ground transport
• Travel with our founder and team internationally to support logistics and operations such as restaurant & activities bookings, catering, delivers & pick ups etc. during events and offsites
• Support with miscellaneous tasks to help optimize time and productivity
• Coordinate events, media & speaking engagements
• Transcribing founder's brain dumps into shareable notes

Office Operations

• Receive and manage deliveries, couriers, and office inventory (e.g., merchandise storage and IT storage)
• Ensure the office remains tidy, organized, and well-stocked
• Liaise with building management and cleaners for maintenance and upkeep
• Arrange catering, lunch orders, and other office and team needs
• Conduct research and source competitive quotations for office-related needs.
• Assist with office moves and general administrative tasks

What We're Looking For

• At least 1 year of work experience in an administrative, assistant, or operations role
• Basic usage of spreadsheets and word documents
• A proactive mindset-you enjoy improving small inefficiencies and finding better ways to do things
• Adaptability - you don't mind learning and stepping in wherever needed
• Able to learn on the go - whether it's a new coffee machine or a new software tool, you're quick to pick things up
• Strong organizational skills with attention to detail
• A caring and helpful approach - you thrive in making others' lives easier
• Flexible with working hours - availability beyond our standard office hours (10am - 7pm) may be required based on business needs
• Good command of English
• Driving license required

Why Join Us?

• Learn and grow in both office management and personal assistance
• Gain exposure to fast-paced developments in a growing company with international presence
• LGBTQ+ Friendly Workplace

If this sounds like the perfect fit for you, apply now and help us keep things running smoothly!