Job Description

The Facilities Manager is responsible for overseeing the efficient and safe operation of all aspects of the facility, including maintenance, repair, and optimization of the building structures and systems. The Facilities Manager must ensure that the facility meets all necessary regulations and standards while managing a team and contractors.

Responsibilities:

Facility Operations Management:

• Develop and implement comprehensive facility management programs, policies, and procedures.
• Oversee and manage all day-to-day facility operations, ensuring efficient utilization of resources.
• Coordinate and manage service contracts for facility maintenance, security, cleaning, landscaping, and other related activities.
• Ensure compliance with health, safety, and environmental regulations.

Preventive Maintenance and Repairs:

• Develop and implement preventive maintenance programs to ensure the optimal functioning of building systems, including electrical, HVAC, plumbing, and other facilities equipment.
• Plan and execute facility repairs, replacements, and upgrades to meet safety standards and maintain asset value.
• Maintain accurate records of all maintenance and repair activities.

Budgeting and Cost Control:

• Develop and manage the facility budget, tracking expenses, and ensuring adherence to financial targets.
• Identify cost-saving opportunities, negotiate service contracts, and manage vendor relationships to optimize cost efficiency.
• Maintain records of all financial transactions related to facility operations.

Team Management:

• Supervise and mentor facility staff, contractors, and service providers.
• Conduct performance evaluations, provide regular feedback, and identify training and development needs.
• Foster a positive and collaborative work environment that promotes productivity and high performance.

Stakeholder Management:

• Collaborate with internal stakeholders, including property management, engineering teams, and other departments, to ensure the facilities meet operational requirements.
• Interact with external stakeholders, such as government agencies and contractors, to ensure compliance with laws, regulations, and standards.
• Respond to tenant inquiries, concerns, and requests related to facility operations.

Requirements:

• Degree from a recognised tertiary establishment and have managed an accumulated building portfolio of >100,000 sqm in the past 3 years.
• He/She must have a minimum of 5 years of relevant working experience at his/her equivalent level as a FM, or Tier 2 Certified Facilities Management Expert (CFME) accreditation by Singapore International Facility Management Association (SIFMA) accreditation scheme,and proven management background.
• Proven experience in managing facility operations, preferably in commercial real estate/industrial.
• Strong knowledge of building systems, codes, regulations, and industry best practices.
• Excellent organizational and problem-solving skills.
• Effective communication and interpersonal skills.
• Proficiency in computer applications and facility management software.
• Ability to work independently and effectively manage multiple priorities.
• The Facilities Manager plays a crucial role in ensuring the smooth functioning and maintenance of the facility.
• By efficiently managing resources, implementing preventive maintenance programs, and overseeing day-to-day operations, they contribute to the overall success and functionality of the facility.