ABOUT THE NATIONAL INSTITUTE OF EDUCATION (NIE)

The National Institute of Education (NIE), Singapore, is Singapore's national teacher education institute, and we are proud to be an integral part of the nation's education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership development programmes. We are committed to our vision of being An Institute of Distinction: Leading the Future of Education, and our mission to Inspire Learning, Transform Teaching and Advance Research. Read more about NIE here.

The National Institute of Education (NIE) invites applications for an Administrative Manager position in the Learning Sciences & Assessment Department (LSA). This role will provide you with the experience and opportunity to work in a dynamic department with faculty members, staff and students of NIE/NTU.

We seek a highly organized and proactive Administrative Manager and Personal Assistant to support the Head of LSA. The successful candidate will play a crucial role in ensuring the smooth operation of the department by managing various administrative tasks and Administrative Executives to support faculty and staff.

Responsibilities:

• Department Meetings & Agenda: Coordinate and prepare agendas for department meetings.
• Workplan: Assist in the development and monitoring of departmental Work Plan.
• Exam Marks Entry (EME): Manage the entry of exam marks for all courses.
• Part-Time Lecturer & Faculty Contract Renewal: Oversee the renewal process for part-time lecturers and faculty contracts.
• New Appointment of Faculty: Facilitate the onboarding process for new faculty members.
• Faculty/Research Year-End Review: Assist in the preparation and coordination of year-end reviews for faculty and research staff.
• Promotion & Tenure: Support the promotion and tenure process.
• MOE Secondment: Handle administrative tasks related to MOE secondments and provide support for the appraisal of the Teaching Fellows.
• Enhanced Academic Workload System: Collaborate with other Administrative Executives to manage the academic workload system.
• Student Feedback on Teaching (SFT): Coordinate the collection and analysis of student feedback on teaching.
• Excellence in Teaching Commendation Award: Manage the nomination and selection process for teaching awards.
• Liaise with the Department of Estate Development (DED): Coordinate onboarding and offboarding processes with DED.
• Finance: Assist in the preparation of the annual budget and other financial tasks.
• Human Resource (HR): Liaise with HR for faculty recruitment, contract reviews, promotions, and annual appraisals. Maintain training records for administrative staff. Coordinate Administrative staff hiring where applicable.
• General Office Administration: Manage the Department Head's meeting schedule and undertake the role of Personal Assistant to Head, ensure effective communication within the department, provide logistical support for events, and support administrative processes.

Requirements:

• A University degree.
• Experience in leading an office administrative team is an advantage.
• Proficiency in Microsoft Office applications (Excel and Word) and communication platforms (Microsoft Teams, Zoom, etc.), in particular Cloud Productivity tools such as Office 365.
• Strong interpersonal and communication skills, both written and oral.
• Ability to work independently and proactively.
• Ability to maintain confidentiality.

Closing Date

The closing date of the advertisement is 16 October 2024. We regret that only shortlisted candidates will be notified.

Other Information

NIE staff can take chartered buses at their own expense from or near their homes to the NIE campus. This is subject to availability of seats.

Hiring Institution: NIE