Responsibilities:

Facility Operations Management:

• Support daily operations and maintenance of facilities, ensuring optimal functionality, safety, and efficiency.
• Coordinate with various departments and vendors to address facility-related issues, repairs, and maintenance.
• Adhoc requests assigned by Facilities Manager

Space Planning and Management:

• Collaborate with stakeholders to plan and optimize the use of workspace, considering organizational requirements, efficiency, and employee comfort.
• Manage office space allocation, seating arrangements, and relocations in accordance with departmental needs and organizational changes.
• Maintain accurate records and documentation related to space utilization, occupancy rates, and lease agreements.
• Coordinate office moves, renovations, and furniture installations while adhering to established budgets and timelines.

Budgeting and Reporting:

• Assist in the development and management of the facilities budget, monitoring expenses and optimizing costs.
• Prepare regular reports, metrics, and key performance indicators to track facilities utilization, maintenance, and operational efficiency.

Administrative Support:

• Assist with general administrative tasks, such as filing, data entry, and document preparation.
• Handle incoming and outgoing mail, including sorting, distribution, and coordination of courier services.
• Maintain confidentiality of sensitive information and handle inquiries and requests with professionalism and discretion.

Receptionist Duties: (Backfill)

• Welcome and greet visitors and guests in a friendly and professional manner, ensuring a positive first impression.
• Answer and route incoming calls, take messages, and provide accurate information to callers.
• Manage the reception area, maintaining its cleanliness and organization.
• Notify employees of visitor arrivals and handle visitor sign-in procedures.
• Assist with general inquiries and provide helpful information to visitors and callers.