Admin Support Executive- Transport & Dormitory Management
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St Engineering Marine Ltd.
Purpose of Role:
Provide administrative and operational support for company transport, dormitories and admin related matters.
Responsibilities:
Manage company's bus transport system for both permanent employees and foreign workers
Taxi Services and Claims
Telco Lines Requirements and Billings
Manage company's dormitories, housing of foreign workers, oversee foreign workers well-being and other related matters with dormitories
Admin Matters
Requirements:
Other Information:
Provide administrative and operational support for company transport, dormitories and admin related matters.
Responsibilities:
Manage company's bus transport system for both permanent employees and foreign workers
- Manage number of buses for ferry service of foreign workers
- Handling of daily feedback on bus transport matters
- Management of ad-hoc bus requests
Taxi Services and Claims
- Management of taxi vouchers
- Management of monthly taxi billing and claims
- Follow up on resolving of unverified taxi claims
Telco Lines Requirements and Billings
- Management of Telephone line
- Telephone-local calls (Extention)
- Handphones / SIMs card
- Fax expenses
- Switchboard call-(Local) & -(Overseas)
- Postage & Couriers
Manage company's dormitories, housing of foreign workers, oversee foreign workers well-being and other related matters with dormitories
- Management of Dormitory status
- Updating workers movement status
- Follow up on Maintenance and Repairs status for dormitories
- Carry out House Keeping inspections
- Carry out fact findings and follow ups on workers offences at dormitories
Admin Matters
- Payment of newspapers subscriptions
- Assist in organizing of Ceremonies and Events
- SAP administrative matter on SE / SA & Kofax request
- Follow up on resolving any issues pertaining to HR / Admin matters
Requirements:
- NTC or Diploma in any field of studies
- Proficient in MS Word and Excel
- Knowledge of SAP will be advantageous, but not a must
- Comfortable entering into dormitories to liaise and interact with workers on resolving workers related issues
- Able to work independently to find out information in order to resolve work and admin issues
- Able to interact and liaise with both internal and external stakeholders, including senior management staffs and external contractors
- Possess patience to find out about internal organizational workings, work cultures and their effects on different departments and processes
- Able to anticipate or foresee impact of decisions/information from authorities or company management on own area of responsibilities, with ability to recognize linkage and synergies between departments and stakeholders (internal and external)
- Able to climb up levels of staircases in office buildings, yards and dormitories
- Able to respond to emergency calls outside office hours
Other Information:
- Location: Benoi Road (Island-wide transport provided)
- 5 days work week
- Working Hours: 7.25am-5pm
JOB SUMMARY
Admin Support Executive- Transport & Dormitory ManagementSt Engineering Marine Ltd.
Singapore
2 months ago
N/A
Full-time