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Senior Executive, Graduate Studies
Job post no longer accepts applications
23 days ago
Posted date
23 days ago
N/A
Minimum level
N/A
OtherJob category
Other
The School of Chemistry, Chemical Engineering and Biotechnology is seeking to hire a Senior Executive to provide support to the Graduate Studies team. The incumbent will be supporting the school to effectively manage the graduate studies and research processes.

Admissions
  • Prepare interview logistics and schedule interviews for shortlisted applicants
  • Compile student and supervisor preferences and assist the Associate Chair to assign students to supervisors according to stipulated requirements
  • Maintain scholarship files and track application status to ensure updated information is readily available
  • Work with admin team to provide logistical support to postgraduate students when they arrive
  • Liaise and arrange for orientation programme for postgraduate students (Eg catering, slides preparation, goodie bags & etc)


Examination
  • Coordinate with course coordinators to compile all examination requirements and feedback and submit to Central Admin
  • Prepare list of examiners and invigilators for the courses offered and submit confirmed list to OAS
  • Collate, check and submit examination papers from examiners, ensuring formatting guidelines are met and relevant signatures are obtained prior to submission
  • Coordinate in script checking and marks entry


Qualifying examination (QE), thesis submission and oral examination (OE)
  • Coordinate on processes for QE, OE and thesis submission
  • Work closely with faculty and students to ensure that examiners have been confirmed and approved.
  • Coordinate with students and panel members to schedule QE and OE
  • Inform panel members and students of the presentation schedule
  • Check to ensure all the forms are duly and correctly filled and are submitted in order
  • Consolidate forms, oral reports, assessment reports and submit to Central Admin/ Graduate College
  • Monitor the progress of Thesis Advisory Committee (TAC) meetings and oversee the QE and OE to ensure smooth running of the Thesis review process
  • Ensure timely scholarships renewals


Leave Application (LOA, Conference/training leave)
  • Check and ensure that student submit all the necessary supporting document for leave of absence, PG overseas conference leave and training leave
  • Process all the leave application and reimbursement promptly
  • Create vendor via ServiceNow for new vendor for payment


STP (Exchange/ Non- graduating students)
  • Prepare a guideline for student to apply their STP application online
  • Work with OGEM and One Stop to process the documents
  • Ensure that enrolment letter and SOLAR form are sent out to the student so that they can submit STP application to ICA.
  • Create ServiceNow requests for student payment of Research Fees, Application Fees and Miscellaneous Fees


Others
  • Perform postgraduate processes in accordance to the policies and guidelines of the University
  • Provide support in process alignments within the unit
  • Maintain up-to-date postgraduate student records
  • Work closely with Students unit for graduation/ hooding ceremony
  • Tracking Graduate Assistant Scheme (GAP) hours and submit the report to Office of Admission on annual basis
  • Assist TA coordinator in assignment of Teaching Assistants' duties
  • Support the coordination of PG events such as 3MT
  • Any other ad-hoc duties or projects assigned


Requirements:
  • A bachelor's degree in any discipline
  • Proficient in MS Office
  • At least 1 year of prior experience in educational program management is preferred
  • Strong ability to communicate (verbal and written skills) effectively with students, faculty, and team members
  • Planning and organizing, communication skill, negotiation and influencing skills
  • Knowledge of contract management, data analysis, financial management
  • Resourceful and independent.
  • Ability to work effectively under pressure.
  • Proactive and a positive attitude towards work tasks.
  • Conscientious team player.
  • Assertive and meticulous.


Hiring Institution: NTU
Related tags
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JOB SUMMARY
Senior Executive, Graduate Studies
Singapore
23 days ago
N/A
Full-time