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Executive Officer / Senior Exec Officer (Adult Chinese Language Programme) [ Confucius Institute]
3 days ago
Posted date
3 days ago
Minimum level
OtherJob category
Roles & Responsibilities
  • Programme management which encompasses programme budgeting, programme advertising, enrolment of new students, curriculum planning and time-tabling, administrative work related to the programme, and logistics support.
  • Diploma programme applications, queries, and the selection and interview process for each enrolment cycle.
  • Management and maintenance of student database, students' candidature and the Learning Management System.
  • Conduct of welcome briefing for students.
  • Coordination with lecturers on the module schedules and the review of the module outlines to ensure compliance with the Diploma programme's structure and syllabus.
  • Preparation of the lecturer consultancy agreement and class enrolment list before the start of each module.
  • Overseeing the administration and processing of students' requests for class transfers, deferments, and withdrawals.
  • Work with the Assistant Director to manage cases relating to disciplinary matters in the areas of academic integrity and rules, and exceptional student requests.
  • Management of pre-examination preparations and post-examination processing which include scheduling, marks compilation and processing, checking of reports, result appeals, special consideration, academic awards, and graduation matters.
  • Oversee the update and compilation of graduation records, preparation of certificates and transcripts for graduation ceremony.
  • Organise the customisation of Diploma and Certificate programmes for corporate clients.
  • Verify documents submitted for payments and refunds.
  • Plan and organise the information sessions for each enrolment intake and for the graduation ceremonies.
  • Provide travel assistance to appointed lecturers from overseas, such as hotel and flight bookings, and visa application.
  • Plan and coordinate immersion studies with counterpart organisations in China.
  • Review and streamline enrolment processes on a regular basis.
  • Manage and maintain programme information on government portals (SkillsFuture Singapore/TPGateway etc). Create course run and each module's sessions in TPGateway for uploading of attendance as part of the SSG requirements.
  • Submit regular reports to Management.
  • Work closely with Certificate Team on government training grants (SSG/SFC/NSA/PSEA/UTAP) renewals, applications, and claims with government agencies.
  • Any other duties as assigned by the Management.

  • Diploma / Degree in fields of Chinese, Linguistics or Education
  • Programmes involve business translation and teaching in Chinese thus Knowledge of Mandarin is essential.
  • Fresh graduates / Min 2 years of working experience
  • Strong project management skills & experience working across groups
  • Outgoing and enjoy interacting with people
  • Meticulous and able to multi-task
  • Confident in public speaking
  • Great interpersonal skills with "team player" attitude
  • Knowledge in the educational industry will be an advantage
  • 5-day work week, require to work on Saturday

Hiring Institution: CI
Related tags
Executive Officer / Senior Exec Officer (Adult Chinese Language Programme) [ Confucius Institute]
3 days ago