We are seeking a highly capable and proactive Personal Assistant to the Principal to provide high-level executive and personal support in a fast-paced, dynamic environment. This is a critical role requiring excellent judgment, strong communication skills, exceptional organization, and the ability to manage multiple priorities with discretion and professionalism.

Reporting directly to the Principal, you will work in a close one-on-one partnership, serving as the key liaison between the Principal and internal/external stakeholders. You will support daily operations, manage confidential matters, coordinate projects, and ensure smooth execution of schedules, meetings, and events.

If you thrive in an entrepreneurial, mission-driven, results-oriented environment and enjoy taking ownership while supporting leadership at the highest level, this role will be ideal for you.

Key Responsibilities

• Serve as the primary point of contact for all internal and external communications on behalf of the Principal, ensuring professionalism and confidentiality at all times.
• Manage the Principal's dynamic calendar, including scheduling meetings, appointments, and travel arrangements with strong attention to detail.
• Prepare and coordinate materials for meetings, presentations, and travel-related activities.
• Act as a trusted "gatekeeper" by managing access to the Principal's time, ensuring maximum efficiency and productivity.
• Work closely with the Principal to anticipate needs, follow up on action items, track deadlines, and prioritize tasks effectively.
• Handle sensitive and confidential matters with discretion, professionalism, and sound judgment.
• Coordinate and support the organization of team activities, off-sites, company events, and internal gatherings to foster a positive and collaborative culture.
• Provide support for office visitors and guests, ensuring a warm and professional environment.
• Assist in coordinating senior management meetings, off-sites, and company-wide staff meetings, including agenda preparation and documentation.
• Maintain and manage the Principal's contact lists and key stakeholder database.
• Provide support for special projects, ensuring timely execution and measurable results.
• Assist in daily studio/office operations, including coordination of events and facility maintenance matters.
• Support selected personal tasks related to the Principal's family schedule, including children's schedules, travel planning, home-related coordination, and other personal arrangements as needed.
• Contribute to maintaining an efficient, positive, and collaborative working environment across the studio/office.

Qualifications & Requirements

• Diploma or equivalent qualification.
• Minimum 3-4 years of experience supporting senior executives in a fast-paced environment.
• Strong team player with flexibility and adaptability to changing priorities.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and familiarity with social media platforms.
• Strong organizational and multitasking skills with sharp attention to detail.
• Entrepreneurial mindset with the ability to work independently and take initiative.
• Excellent interpersonal and communication skills, with the ability to engage effectively with stakeholders at all levels (written and verbal).
• Ability to thrive under pressure in a deadline-driven environment while maintaining professionalism and a positive attitude.
• Forward-thinking, resourceful, and proactive in anticipating needs and solving problems.

Benefits

• Competitive salary (commensurate with experience)
• Medical benefits
• Performance-based rewards
• Casual working environment and attire
• Supportive and passionate team culture
• Fun, fast-paced environment that encourages learning and knowledge-sharing