Job Responsibilities

• Manage the Document Management System (e.g.,Aconex, SharePoint) to ensure all drawings, specifications, reports, andcorrespondence are accurately logged, tracked, distributed, and archived.

• Maintain up-to-date project documentation,including registers for submissions, RFIs, shop drawings, material samples,RINs, and approvals.

• Compiling and formatting project reports,presentations, and tender documentation required by PM team

• Monitor and track the progress and development of all related projectdeliverables through the various stages of the project

• Plan and coordinate all contractor logistics, including the booking ofloading bays, cargo lifts, and delivery routes. ensure strict adherence todesignated delivery windows (often during off-peak/night hours) to minimizeoperational impact.

• Assist in the preparation, implementation, and maintenance of the ProjectExecution Plan (PEP), aligning with MBS policies, standards, and processes.

• Supervising the contractor teams. Provide expertise, guidance, advice,support and motivate contractor teams.

• Assist in the reporting to senior management via meetings or by regularwritten reports the progress of project related matters together with thestatus of related issues.

• Manage limited site storage space efficiently and oversee the dailyremoval of construction debris/waste from the property to designated holdingareas.

• Coordinate 2-week look-ahead schedules with contractors; monitor physicalprogress vs. plan, highlight variances, and recommend recovery actions.

• Inspect site daily to ensure contractors meet the property's high visualstandards (clean and properly lit). Enforce strict site housekeeping to preventdust or debris migration into public or operational areas.

• Verify and facilitate MBS work permits (PTW, Hot Work, Height Work) andmanage the daily sign-in/sign-out process for large volumes of contractorworkers.

• Coordinate the RFI (Request for Information) and Shop Drawing submission process,tracking submissions against the Project Tracker.

• Monitor contractor procurement schedule and alert the project team of anypotential delays in long-lead times (eg., stones, ironmongery, joinery, lightfittings)

• Coordinate day-to-day construction activities with contractor on-site toensure works are sequenced according to the Construction programme.

• Coordinate multidisciplinary interfaces (Arch/Str/M&E) on-site; reviewdrawings for clashes/omissions, consolidate comments

• Track daily and weekly progress of construction activities against theprogramme, identifying delays, incomplete works, or deviations

• Support quality control by identifying defects, notifying contractors,coordinating rectifications, and tracking closure.

• Coordinate collection and verification of as-built drawings, O&Mmanuals, asset tags, training records, and warranty schedules.

• Assist the PM team with ad hoc tasks andproject-related administrative duties as assigned.


Job Requirements

Education & Certification

• Tertiary Degree in a Construction/Building/Project Management/Engineeringrelated field.



Experience

• Minimum 3 to 5 years working experience in the field of Project Managementwith experience working on major fit-out, A & A building projects.

Other Prerequisites

• Experience in the Hospitality field and/or live working environment ispreferred.

• Sound knowledge of Project Management procedures.

• Strong communication skills, as well as the ability to visualize issuesand communicate them to others.

• Outstanding organization, coordination and leadership skills - ability tocoordinate groups of Consultants/ Contractors.

• Ability to work in a team environment.