Responsibilities

• Oversees Administrative processes for FM department

• Plan and Lead in the administrative duties and responsible for the meeting submissions timelines and/or expected deliverables for reporting purposes

• Administrative liaison for IHAM system matters with MOHH representative

• Assist FM HOD to organise meetings and briefings as needed

• Process Service Provider's invoices and claims in a timely manner

• Process payments and billings in a timely manner

• Work closely with FM HOD on Budget Management such as annual budget submission, accrual submission, monitoring of expenditures and tracking of FM Contracts and FM Projects (CAPEX, OPEX, MOHRR) availability and utilisation status.

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes eg GROSS ideas and implementation

• Process procurement requests (sourcing and purchase) as assigned

• Consolidate service agreements, ATAs, etc as needed

• Organize office records, files, memorandums, etc. in an effective manner.

• Upkeep the FM department shared information folders and FM assets (minor/ IT, etc)

• Quality check to incoming document, eg. Operation Maintenance Manuals and As-built Drawings received from Project team.

• Oversees the currency of master list of quality records, master document for SOPs, inventory, etc

• Participate and support in audits that the hospital subscribes to eg IT/DP & FM CSA, MOH Licencing and Inspection, MOH ESS, ISO45K audit, etc.

• Oversees administrative matters for Integrated Hospital Asset Management IHAM).

Requirements

• Bachelor's degree preferably in Facility Management, Engineering or Business Management.

• Required Competencies and Capabilities (Skills, Experiences and Professional Licences)

• Minimum 3 years of working experience in building industry and relevant administrative experience working in large organizations.

To find out more about this opportunity, please contact Lionel Liew at lionel.liew@gmprecruit.com.

We regret that only shortlisted candidates will be notified.

GMP Technologies (S) Pte Ltd | EA Licence: 11C3793 | EA Personnel: LionelLiew | Registration No: R1330693

This is in partnership with the Employment and Employability Institute Pte Ltd ("e2i").

e2i is the empowering network for workers andemployers seeking employment and employability solutions. e2i serves as abridge between workers and employers, connecting with workers to offer jobsecurity through job-matching, career guidance and skills upgrading services,and partnering employers to address their manpower needs through recruitment,training, and job redesign solutions. e2i is a tripartite initiative of theNational Trades Union Congress set up to support nation-wide manpower andskills upgrading initiatives.

By applying for this role, you consent to GMPTechnologies (S) Pte Ltd's PDPA and e2i's PDPA .