Job Summary

This role is pivotal in supporting employees, managing facilities, and coordinating events to foster a productive and engaging workplace. Ensure smooth day-to-day operations and maintain an organized, efficient, and welcoming office environment for AIA Holdings Pte. Limited.

Roles and Responsibilities:

• Oversee the daily functioning of the office to ensure a seamless work environment.
• Always maintain office space organization and cleanliness.
• Manage seating arrangements and office layout for various teams.
• Organize and execute health and wellness initiatives for employees.
• Coordinate and manage employee engagement events (e.g., Christmas, Chinese New Year).
• Administer vendor contracts and maintain accurate filing systems.
• Oversee company car maintenance, including servicing, rentals, and insurance.
• Manage security and access for employees and visitors.
• Conduct Day 1 office orientation for new employees, including facilities overview and introductions.
• Monitor inventory and order office supplies (stationery, pantry items) to ensure availability.
• Organize timely festive decorations for the office.
• Continuously review and improve office processes for efficiency and cost-effectiveness.

Minimum Job Requirements:

• University degree with at least 5 years of relevant experience.
• Strong communication, interpersonal, analytical, and problem-solving skills.
• Ability to manage tight deadlines and handle sensitive/confidential matters.
• Highly organized, resourceful, and independent in a fast-paced environment.
• Collaborative team player with resilience and adaptability.
• Proficient in MS Office and related applications.